Research at George Washington University

The PDF forms are interactive and were created with Adobe Acrobat v7.0. If you have trouble using them, please check your version of Adobe Acrobat/Reader and consider updating it at www.adobe.com, if necessary. If you are using the free Adobe Reader software, you will only be able to complete the forms online and then print them, but not save them on your computer.

For those who do not use Adobe Acrobat/Reader software, we offer these forms in MS Word.

Use the links below to go to the appropriate section:
Pre-award Forms Post-award Forms

Pre-award Forms

Internal Approval Forms

Proposal Routing and Approval Form (PDF) or (Word)

Routing form non-competing continuations (PDF) or (Word)

Conflict of Interest Disclosure Form (PDF) or (Word)

Additional Investigator Information and Approvals Form (PDF) or (Word)

Cost Sharing and Facilities Requirements Approval Form (PDF) or (Word)

Allocation-Multiple Investigators and/or Units (PDF) or (Word)

Checklist for Direct Charging on Sponsored Projects (PDF) or (Word) Checklist Instructions (PDF)

*The PDF version is preferable due to formatting issues that occur with Word forms.

Subaward Forms

OCRO Subaward Proposal Checklist (PDF) or (Word)

Cost Analysis form (PDF) or (Word)

Sample Letter of Intent (PDF) or (Word)

Certification of Subaward Memo (for RSC use only) (PDF) or (Word)

Compliance Forms

Office of Health Research, Compliance, and Technology Transfer

Clinical Trials/Hazardous Materials ~ consult RSC for forms and procedure.

For Clinical Researchers

The Clinical/Pharmaceutical Agreement Submission Form identifies the pertinent details of a clinical trial protocol.
Please submit this GW Hospital Questionnaire with your proposal. For inquiries about this list of questions, please contact Melanie Bossi, Pre-Award Manager for the Medical Center.

Post-award Forms

Fellowships from Research Awards
Links for the necessary forms associated with tuition and stipend awards, including those for tuition cost-sharing and student tax information, can be found here.

Independent Contractor Agreement Form

DEFINITION: Independent Contractor is a person or business entity which provides goods or services to another organization or entity under terms specified in an greement. Independent Contractors are not employees of the University and may not use GW resources to perform their services. Independent Contractors are ancillary to the actual research being performed under a sponsored project but are necessary to meet the overall objectives of GW's award from the prime sponsor. Independent Contractors must meet the criteria established by the Internal Revenue Service.

Steps in hiring an Independent Contractor at GW:

1. PI completes and submits to the RSC the Request for Independent Contractor Agreement form so that the RSC can begin drafting the agreement. All other forms below can be completed and attached simultaneously in the Enterprise Accounting System (EAS) as the purchase requisition is initiated.

2. PI completes and attaches in the EAS the “Twenty Factors Test” form when the Contractor is an individual not associated with a company or organization. This form is required regardless of dollar amount below or above $2,500. Click here to view the Twenty factors form.

3. PI completes and attaches the Selection of Source Form in EAS.

4. PI attaches Resume/CV in EAS if ICA is issued to an individual (“Individual Independent Contractor Agreement”).

5. PI completes and attaches in EAS the Supplier Registration Form if doing business with the Contractor for the first time.

Equipment Procurement Forms

GW's Selection of Source Form

Supply Chain Preferred Supplier List

Human Resources Forms

Employee Hire Form

Change in Status Form (CIS)

Change in Status Desk Procedure

Travel and Payment Forms

Supply Chain's website