Employee Travel Policies
GW staff are expected to learn, understand, and comply with all aspects of GW's Travel Policy.
Click Here to view the policy.
Travelers should know that individual Procurement (P-) Cards are GW's preferred method for paying for travel and entertainment expenses.
Click Here to learn more about the P-Card program.
Procurement is working on a travel portal set to launch in March. Click here for more information.
It is very important that travelers settle any outstanding travel advances, and report all travel expenses promptly upon the completion of a trip.
All advances, personal and travel expenses must be adequately accounted for within sixty days after they were paid or incurred.
Failure to do so will result in the suspension of travel privileges and may result in possible IRS penalties.
In an effort to make the filing of travel expense reports as easy as possible, travelers have the option of filing electronically or filing using paper forms.
Click Here to file an expense report electronically.
Click Here to download the paper form.
Beginning on 01/01/2013, the standard IRS mileage rates for the use of a car (also vans, pickups or panel trucks) will be $0.565 per mile for business miles driven & $0.23 per mile driven for medical or moving purposes.
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