Liquidations
When a requisition is approved and submitted to Procurement, the funds of the budget being charged are encumbered and cannot be used for any other purchases. When encumbered funds are not used and left encumbered in EAS / Oracle Financials these funds should be liquidated in order to free them up for other uses.

To liquidate encumbered funds:

• Run the SC-266 Encumbrance Activity Report by GL Accounting Flexfield
  *Make sure to change the default "NO" setting to "YES" for parameter "Show Detail Lines " so that the report will show PO#, BPO Release # and PO Line#.
  See example report
• Complete the Liquidation Request form (LRF)
• Email the LRF via attachment to poliquid@gwu.edu

Once liquidated, procurement will notify you of completion by email.

For questions regarding Liquidations or completing the Liquidation Request form, contact:
Procurement
45155 Research Place
2nd Floor
Ashburn VA - 20147
Ph. (202) 994-2500
procure@gwu.edu