©2002-2003 Supply Chain Organization
The George Washington University
Contact: webmaster: supchn@gwu.edu
Last updated: 6/20/2007

When a requisition is approved and submitted to Procurement, the funds of the budget being charged are encumbered and cannot be used for any other purchases. When encumbered funds are not used and left encumbered in EAS / Oracle Financials these funds should be liquidated in order to free them up for other uses.

To liquidate encumbered funds:

-- Run the SC-266 Encumbrance Activity Report by GL Accounting Flexfield
   *Make sure to change the default "NO" setting to "YES" for parameter "Show Detail    Lines " so that the report will show PO#, BPO Release # and PO Line#.  See    example report.

-- complete the Liquidation Request form (LRF)
-- email the LRF via attachment to poliquid@gwu.edu.

Once liquidated, procurement will notify you of completion by email.

For questions regarding Liquidations or completing the Liquidation Request form, contact:

Supply Chain Procurement
44983 Knoll Square Building 2, Ste 265
Ashburn, VA 20147
Ph. (202) 994-2500
procure@gwu.edu