Paying Bills

GW's preferred method of paying for goods and services that are under $2,500 and meet certain characteristics is the Procurement (P-) Card.
Click Here to learn more about the P-Card.

For goods and services costing more than $2,500, and for all personal services, and for some sponsored programs expenses, the Enterprise Accounting System (Oracle Financials) is used and an on-line requisition is created. In some cases you may be able to use the "Quick Pay" function.
Click Here to learn more about Quick Pay.

When the on-line requisition is received in Procurement, its assigned to a Buyer who works with the requsitioner to create a Purchase Order.

Click here to see a list of contacts for Accounts Payable.

Click here to see a list of contacts for Procurement.

After the supplier receives the Purchase Order and fills it, the supplier sends an invoice to Procurement/Accounts Payable. At this point, Procurement matches the invoice to the Purchase Order. For certain items, the shipping documents are also matched. After the match is successful, the invoice is released for payment and an Accounts Payable check is issued.

GW normally pays invoices on 30 day terms but other arrangements can be made by notation on the original on-line requisition. Checks are mailed to the supplier's address of record. In exceptional circumstances, suppliers may arrange for overnight delivery of checks if they provide GW with their overnight shipping account number to charge.