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| Essentials GW Summer 2008 | ||||||
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| Registration | ||||||
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Summer 2008 registration for all students begins Monday, March 10, 2008. Please see the complete summer registration schedule at the Registrar's website for your specific registration date and time. Eligibility for Current GW Students Students who are currently enrolled at GW are eligible to register using the GWeb Information System. New students who have been admitted to degree programs for the upcoming summer session should check with their school for information about orientation and registration. If you are hearing impaired, please call the Registration TDD phone 202-994-4883 from 8 a.m.–5 p.m. only. For all other days and times, call 202-994-5343. Eligibility for Visiting Students Visiting (non-degree) students are eligible to enroll at GW if they are in good standing at another institution, if applicable. Visiting students who are not citizens or permanent residents should be sure to complete the “International Students Only” section of the Office of University Students application form and fax a copy of their visa or other documents to 202-994-6683. Students from institutions in the Consortium of Universities of the Washington Metropolitan Area should register for GW classes through their home institution. Students who do not meet these criteria for visiting students should contact the Office of University Students. Please remember that completing registration incurs financial obligation. We encourage you to apply online at https://app.applyyourself.com/?id=gwu-nd. A hard copy of the form is available at http://www.gwu.edu/~ous/pdfs/Application%20for%20Admission.pdf. Access to Registration The following are required to register for classes through the GWeb Information System.
Examples: January 15, 1983 = PIN 011583 October 31, 1983 = PIN 103183. Prior to August 2002 new students were assigned six-digit PINs made up of their birth month, year and 99; example: February 17, 1983 = PIN 028399 You will be forced to change your PIN when logging on for the first time. Your PIN must be six characters long and should be a combination of letters and numbers. This number, together with the nine-digit identification numbber, creates a unique combination designed to ensure private access to your file. It is extremely important that this number be kept confidential. You are storongly encouraged to change your PIN, which you may do via GWeb. Unknown PIN: If you are unable to recall or your are unaware of your PIN, please follow the applicable instrustions:
Student Identification Number—GWid GWids will be used in many areas where individual Social Security Numbers (SSN) were previously required. For example, systems that rely on Banner, such as the GWeb Information System, remote access to the ALADIN library databases and services provided by many University offices, will require the use of your GWid instead of SSN. Beginning in the fall of 2006, your GWid will be your primary identifier and will be required in order to use GW's information systems and access certain electronic resources. However, the GWorld Card Office will require the GWid for card issuance, replacement and Colonial Cash deposits beginning March 14, 2006. For more information about GWid, please visit the GWid website. Processing Your Registration Current GW students are able to register for upcoming summer session courses according to the Summer registration schedule posted on the Registrar's website. Visiting students should refer to the"'Registration Dates" section for exact days and times to register. The message "Please contact the registration administrator for your time ticket" means the student is not eligible to register at this time. Please call Summer Sessions, at 202-994-6360 or 202-994-4900 for registration assistance. Any holds that are applied to a student's account must be cleared prior to registering, as holds prevent access to registration. For details, see the 'Holds' section, below. Enter your Student ID number and six-digit PIN on the login screen to view the Main Menu. Click on the "Student Records and Registration Menu", then on the "Registration Menu". When selecting the option to Register, Drop, and/or Add Classes, you will be prompted for a term. Select "Summer 2006". Simply enter your desired Course Reference Numbers into the numbered boxes and click on Submit Changes. You will immediately see if you have been successful or be shown any problems with your requests. You may add additional courses by entering them in the numbered boxes or drop a course by selecting the Drop option in the Action Column next to the course you wish to drop. If any of your course(s) have a range of credit hours, you will automatically be registered for the lowest number of credits. If you wish to change the credits, return to the Registration Menu and select Change Credit Hours. When you are finished, you can print out a copy of your schedule by selecting the appropriate button at the bottom of the same page. Please be sure to review your schedule to make sure that it is correct. Course Reference Number (CRN) Make sure you have the proper Course Reference Number (CRN) for each of your courses. This is a five-digit (5) number and is required to identify the department, course, and section you are selecting when registering. Each course and most laboratory and discussion section(s) will have a unique five-digit CRN. Course reference numbers change each semester. Some courses are listed in the with a range of hours for which they may be taken. Check with your advisor or the professor of the course if you do not know the appropriate number of credit hours. Holds Holds can prevent you from registering, adding, and dropping classes, receiving transcripts, obtaining grades, or graduating. Holds are placed on a student's account for various reasons. For example: money due to the University, library fines, Dean's Office, immunization requirements not being met, academic requirements, etc. Students should check their account on GWeb at least one day prior to their registration in order to have time for holds to be cleared. To view any possible holds, click on "Personal Information Menu" then click "View Administrative Holds". A hold can only be cleared by the office that placed it. After you Register After web registration is completed, GW will send you a copy of your schedule within seven business days of registration. Any changes in class location or other information will be reflected on your invoice schedule, if possible. If you do not receive your schedule and invoice within seven days of registration, please call the Student Accounts Office, 202-994-7350. In the instances where bills are not received by mail in a timely manner, students remain responsible for prompt payment of bills. Caution Abuse of or unauthorized use of the GWeb Information System is prohibited; anyone disrupting normal use of computer facilities or otherwise interfering with legitimate use of University systems is subject to prosecution. Changing Your Schedule A student wishing to drop a course with full refund of tuition and fees must process the withdrawal before the official start of summer classes (dates to be announced). Dropping a course once the session has started leaves the student liable for tuition and fee penalties. All changes to course schedules should be made by using the GWeb Information system within the program adjustment period, commencing after the official start of classes for each summer session. The student must exchange courses of equal credit number, within the same web-registration action, to avoid financial penalty. (See the "Charges for Late Registration and Drops" section, below.) Please be advised that drop/add requests not meeting these even exchange criteria may result in additional charges. Initial registrations made during the program adjustment period may incur late fees. Students wishing to make schedule changes after the program adjustment period must do so by registration transaction form, upon contacting their advisor or dean's office. Non-degree students should contact the Office of University Students, at (202) 994-1972. Charges for Late Registration and Drops Registration for classes incurs financial obligation. Tuition will not be reduced or refunded due to the student's absence from registered classes. No late fee will be assessed for registration during the first two days of classes of each session. If a course is canceled by the University, 100% of tuition and fees will be refunded. Courses dropped BEFORE the first day of summer session classes, May 19 for the first session or July 7 for the second session, will have 100% of tuition charges canceled. Courses dropped May 19 through May 25 or July 7 through July 13 will have 75% of tuition and fees refunded in cases of program adjustment or withdrawal from classes. For courses dropped ON or AFTER May 26 (for first summer session) and ON or AFTER July 14 (for the second summer session), 100% tuition and fee penalties are assessed. Payment received applies only to the summer session courses and will not be credited to either the fall or spring semester. Authorization to withdraw or certification for work completed will not be given without a clear financial record. Changes to the Course Offerings Schedule, fee, and staffing changes are usually minimal, but some are inevitable. Accordingly, the University reserves the right to make such changes. Updated information is reflected within 24 hours at: course listings Canceled Courses The University reserves the right to cancel any course because of insufficient enrollment or other reasons. If a course or section for which you have registered is canceled, the course will be dropped automatically from your schedule, and you will need to select an alternative. If a course is canceled, you will receive a full refund for the canceled course. Updating Your Address You must keep a current address on file with the University. Student addresses may be reviewed and updated on the GWeb Information System. Addresses may also be updated by contacting the Office of the Registrar, located at 2121 Eye Street, NW, Room 101, Washington, DC 20052, in person, in writing, or by fax, at 202-994-4448.
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