Newsletter Committee Minutes
Electronic Midwinter Meeting
January 10, 2005
1:00-2:30PM Meeting was held via email.
Members present: Terri Miller, Michigan State, chair; Kay Sinnema,
Library of Congress; Tatiana Barr, Univ. of Florida; Marta Deyrup, Seton
Allan Urbanic, U. California, Berkeley; Jean Dickinson, Hoover; Sandra
Others attending: Michael Brewer, U. Arizona; Erika Banski, U.
Terri Miller called the meeting to order at 1pm, and asked each member
present to send an email so we could tell how many were at the meeting.
All members of the committee were in attendance. Terri reminded everyone
to use the "Reply to All" command so that the message would go to the
Allan Urbanic gave the budget report. The budget remains in good shape
with enough money to cover what ACRL does not for each issue of the
Newsletter. The Newsletter cost just under $2000 to produce and mail last
year. We are mailing some issues first class-to SEES committee members
and active participants in SEES.
Funding from ACRL
Terri reported that ACRL will be giving $1000 toward the publication of
the Newsletter this year. ACRL is having some budget difficulties, and we
asked to have our allotment reduced both in awareness of this and in an
effort to use some of the surplus that has accumulated in the past several
years. Since the Newsletter cost almost $2000 last year, we can
reevaluate the requested amount at the Annual Conference and perhaps
request a bit more next year. ACRL is very appreciative of the Newsletter
particularly because it does not just cover section news but also the
field of Slavic librarianship as a whole.
Deadlines and Procedures
Terri reminded everyone that the deadline for submissions for each section
is January 31 2005. The deadline for section editors to send their
portions to Kay is February 4, 2005. Everyone thought that date was
agreeable. Kay asked everyone to submit their sections in Word format,
font Times New Roman, Size 10, single spacing.
Sending out reminders and Status reports for Sections
Terri asked that everyone send out email reminders to Slavlibs for their
section's submissions. Each person also gave a section report: most
people had received very few submissions but expected to get more after
the second call went out. Most were sending out feelers or contacting
others who might have potential content. We discussed coverage of the
regional Slavic Studies association meetings. Some felt there was not
much of interest to librarians in the regional conferences, but we decided
to inquire around to librarians who attend these meetings to determine if
we should have reports from these meetings.
Ideas for cover art
Terri asked for some help identifying good cover art, preferring digital
images already available. Kay and Jean offered to do some investigation
of new digital sources in the Meeting of Frontiers site and the Hoover
Institution site, respectively. Some sites are requiring payment to
reproduce their digital images, so we need to be careful to use sites
where images are free to use for our purposes.
Other: suggestions for this issue or future issues:
Jean suggested that we use footers to denote each section of the
Newsletter. We agreed that since some sections are long, this would be
useful. Terri and Kay will investigate formatting and talk with Gareth
Perkins about making the change.
Digitization of old issues. This has been stalled for a while. We
probably will get no money to do this from ACRL, so Kay and Terri will
probably start by putting up recent issues that are already in electronic
format (1999 onward, at least)
Members generally agreed that while at times awkward, the electronic
meeting was fairly easy to do and more than sufficient for our purposes.
While we will probably not do it for Annual, we may repeat it for
Midwinter next year.
Minutes compiled by Terri Miller, Chair, SEES Newsletter Committee
Submitted by Jackie Byrd
Last updated 5/09/05