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Executive Committee Minutes
January 15, 2005
Present: Janice Pilch (Illinois), Jackie Byrd (Indiana), David
(Texas A&M), John DeSantis (Dartmouth), Joanna Dyla (Stanford), Iris
Godwin (Tennessee), Inna Gudanets (Stanford), Kristin Johnson Kulash
(Harvard), Soobum Kim (Stanford), Pat Kreitz (Stanford), Sandra Levy
(Chicago), Terri Miller (Michigan State), Stanislav Orlov (Toronto), Dan
Pennell (Pittsburgh), Brad Schaffner (Harvard), Leena Siegelbaum (Harvard
Law), Cathy Zeljak (George Washington)
ACRL Board: Pat Kreitz reported on issues and activities of the
ACRL Board, including:
Minutes: The minutes of the Orlando Annual Conference meeting in
2004 were approved as submitted.
- Scholarly Communication: ACRL strongly supported an open
server for NIH funded research
- Effective Practices Website: ACRL is hosting an informal
where members can share "good ideas" and tips with other libraries
- First Year Experience: ACRL is establishing a First Year
Experience Task Force to focus on the needs of students in their first
year of post high school education.
- Subject-Specific Information Literacy: There will be a meeting
Sunday to focus on subject-specific information literacy.
- Virtual Meeting FAQ: ACRL has made an FAQ available for
mid-winter meetings. Those who wish to meet virtually are encouraged to
meet the deadlines and follow the rules outlined in the FAQ. Software for
virtual meetings will be available in the spring.
- Strategic Plan: The ACRL Strategic Plan was passed in June,
and now the organization is aligning itself with that plan. There is not
enough money to do everything, so the organization must become more and
more member-driven. The Budget and Finance Committee is working on
aligning the budget with plan, and the ACRL Board is working on the
implementation of the plan. Committees are being examined to reduce
overhead, and there will be an all-committee chair meeting to solicit
input. In 2006, a similar all section-head meeting will be held
- Membership Dues: The ACRL Board will vote on Sunday, January
on whether an increase in membership dues should be placed on a ballot for
ACRL members. If ACRL approves the ballot, ACRL members will vote on the
issue in spring 2005. It involves an increase for membership does of $20,
with one option being over the course of two years. In that scenario, the
dues would be $45 in 2006 and $55 in 2007, up from $35 in 2005. This
would be first increase in dues in 15 years for ACRL. Dues for students
and retirees will not be raised.
Membership Issues: Janice reported that from November, 2003 to
November, 2004 membership in SEES grew from 217 to 225, with active
members remaining constant at 25.
- Newsletter Committee: Terri Miller reported that the
committee had 100% attendance at a virtual meeting held Jan. 10th, 1:00-2:30
p.m. Email was used for the meeting, attended also by two non-members.
- Program Planning Committee: For the upcoming 2005 Annual
Conference in Chicago, SEES will co-sponsor a program with WESS on
"Digitizing Medieval Manuscripts: East & West". The three speakers will
include Dr. David Birbaum, a professor from the Dept. of Slavic of
Languages & Literature at the University of Pittsburgh. The program will
be on Monday, June 27th, 10:30-12:00.
- Automated Bibliographical Control: Inna Gudanets reported on
ABC meeting, including:
- Report on SEES/ABC Survey on Vendor-Supplied MARC Records: It was
decided to post Diana Brooking's report on the SEES ABC website and to
send a message to slavlibs notifying the list that this has been done.
- Follow-up on June 2004 Program on "Library Catalogs and Non-Roman
Scripts": Janice Pilch reported on the interest in some follow-up work to
the successful "Library Catalogs and Non-Roman Scripts: Development and
Implementation of UNICODE for Cataloging and Public Access" program
jointly sponsored by SEES, ALCTS CAAM, and LITA at the Orlando Annual
Conference in 2004. Janice reported on the program at the B&D Committee
meeting at AAASS in November, and the question arose whether SEES and/or
B&D should send a letter providing feedback on the issues presented. It
was decided that Terri Miller will frame issues and send messages to
slavlibs. Volunteers to work with Terri were solicited at the ABC
meeting. Terri and her committee will work on a document.
- Normalizing/Improving Central Asian Language Transliteration:
John Eilts from CAAM requested SEES participation in a project to
normalize the transliteration of Central Asian languages which have been
written in Cyrillic, Arabic, and/or Roman scripts over time. He also
hopes to influence the development of AACR3 and have a section of that
publication on special languages and scripts.
- Access and Preservation Committee: Co-chairs Brad Schaffner
and Cathy Zeljak presented the summary of the Access and Preservation
Committee meeting, including:
- Review of the SEES Home Page: The SEES Website was reviewed to
ensure that it still met the needs of the section in terms of general
structure. The general consensus was that it does.
- Brittle & Slavcopy: Brad will send an email to slavlibs to
determine whether there is interest in resurrecting Slavcopy in a fashion
similar to the way that Brittle has been re-born.
- Khrushchev Audio Archives Demonstration: Irina Lynden and
Wilkinson gave a follow-up demonstration of Irina's presentation on the
Khrushchev Audio Archives from the Orlando Conference in June 2004.
Last year ACRL requested that sections have active contact with new,
dropped, or reinstated members. The chair is currently doing this,
sending a letter when a member's status is changed. A SEES brochure is
sent to a new member. The chair reports information back to ACRL.
Dan Pennell reported that six ABC members and two Newsletter members have
terms expiring and will need fill out forms, if they want to be
reappointed. He reminded those in attendance that there is a
3-consecutive term limit for committee membership and a March 30th
deadline for renewing membership on committees.
Redesigning the SEES Brochure: Janice Pilch distributed copies
the text contained in the current SEES brochure. She indicated changes
that need to be made in order to bring the brochure up to date and they
were discussed. She will have an updated SEES brochure printed at the
University of Illinois and begin distributing it to the new SEES members.
Virtual Meetings in Context of Larger ACRL Discussion: The
committee discussed the pros and cons of holding virtual committee
meetings at the 2006 Midwinter meeting. Janice Pilch explained that ACRL
now approves of virtual Midwinter meetings, and a Virtual Meeting FAQ was
distributed to section leaders on Friday, January 14 to guide them in the
process. ACRL will implement chat software this spring to handle virtual
meetings. Holding meetings by e-mail is also an option, provided that
communications are synchronous; or sections may wish to use chat software
installed at individual institutions. Many SEES members think that virtual
meetings are a good idea. Janice indicated that
SEES will allow individual committees to make their own decisions and we
will make this an EC agenda item for the ALA Annual Conference in June
2005, at which final decisions will be reached. ACRL requirements and
guidelines for holding virtual meetings will be discussed in detail at
They include a 10-day meeting notice to the broadest possible group of
attendees to fulfill the requirement of an open meeting, a written agenda,
a synchronous meeting, submission of minutes, and attendance by all
Submitted by Jackie Byrd
Last updated 5/09/05