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Executive Committee Minutes
June 25, 2005

Present: Janice Pilch (Illinois), Diana Brooking (Washington), Jackie Byrd (Indiana), John DeSantis (Dartmouth), Joanna Dyla (Stanford), Beth Feinberg (UCLA), Inna Gudanets (Stanford), Soobum Kim (Stanford), Pat Kreitz (ACRL), Sandra Levy (Chicago), Terri Miller (Michigan State), Dan Pennell (Pittsburgh), Mary Jane Petrowski (ACRL), Brad Schaffner (Harvard), Lydia Wasylenko (Syracuse)

  • Minutes: The minutes of the Boston Midwinter Conference meeting in 2005 were approved as submitted.

  • Committee Reports:
    • Newsletter Committee: Terri Miller reported that Newsletter #21 was mailed out via a bulk mailing. The budget is in good shape. The committee will meet virtually for Midwinter.

    • Program Planning Committee: Janice Pilch reported that the SEES-WESS sponsored program, "Digitizing Medieval Manuscripts: East & West," is all set for Monday, June 27th. There is no program planned for 2006, but we can plan one for 2007, if we like.

    • Automated Bibliographical Control Committee: Inna Gudanets reported on the ABC meeting, including:
      • CC:DA: The committee will have a new liaison from CC:DA. Diana Brooking, Andy Spencer, and Jackie Byrd have volunteered to provide input into the drafts of RDA as they become available. Joanna Dyla also volunteered, as time permits.
      • Review of Slavic Cataloging Manual: There will be a systematic review of the Slavic Cataloging Manual to identify inaccuracies and broken links.
      • Next Year's Committee: Brenda Carter will be chair next year.

    • Access and Preservation Committee: Brad Schaffner requested that those who have suggestions for the SEES Webpage (http://www.gwu.edu/~sees/) contact Cathy Zeljak (czeljak@gwu.edu) directly. Janice Pilch reported that the new wording of the SEES by-laws needs to be reflected on the web page.

  • Membership: Janice Pilch reported that SEES membership was up 14.15%, from 212 to 242 from last year.

    Janice thanked Gordon Anderson for representing SEES at the ACRL Conference in Minneapolis in April, where he gave a 50-word statement about our organization.

    Janet passed around copies of the newly redesigned SEES brochure which have been made available to new and reinstated SEES members, at the ACRL conference, and the ACRL table at ALA conferences.

  • Follow-up on June 2004 Program on "Library Catalogs and Non-Roman Scripts": Terri Miller reported on her assignment made at the Boston Midwinter conference earlier this year after expressions of interest during the AAASS Conference in November of 2004. With the implementation of Cyrillic script cataloging on OCLC in a few weeks, it was decided that no further work on this issue was needed.

  • Virtual Meetings: The following decisions regarding virtual meetings were made for the Midwinter Conference in San Antonio in 2006:
    • The Newsletter Committee will have a virtual meeting
    • The Access and Preservation Committee will not have a virtual meeting
    • The Automated Bibliographic Control Committee has not yet decided
    • When having a virtual meeting, it is important to follow the ACRL guidelines for virtual meetings on the ACRL Virtual Meeting FAQ at: http://www.ala.org/ala/acrl/aboutacrl/resourcesforwork/tipsheets/virtualFAQ.htm

  • ACRL Report: Pat Kreitz reported on ACRL developments, including:
    • Strategic Plan: The Board is using the Strategic Plan to shape the organization. Committees are being established for publications, members, budget, and professional development to coordinate these activities in the organization and advise the Board.
    • Environmental Scan: The Environmental Scan from an few years ago is being looked at to determine whether the same issues are still the important ones. ACRL wants to identify what to focus on in FY 2006 & 2007. There will be action plan forms Sections to use to let the Board know how you are meeting strategic objectives. Action plan forms are due August 15th, 2005 for actions you plan as a Section in 2006 and 2007. For FY2006, $50,000 has been set aside for new initiatives. If the Section wishes to ask for money for a new initiative for FY2006, please be sure to submit the action plan by August 15th.
    • Virtual Conference: In the spring of 2006, ACRL will have a 2-day virtual conference, preceded by a call for participation. The organization is responding to input calling for both an annual national conference and a less expensive conference. The virtual conference will be offered in the years when the actual conference is not meeting. It is hoped that registration can be kept around or below $200 per person.
    • Meeting Times: In response to a question from Janice, Mary Jane Petrowski responded that a section chair can announce meeting times when (s)he requests the times from ACRL. This will allow attendees to make plane reservations early and get a good fare.

    Submitted by Jackie Byrd

    Last updated 12/02/05