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Executive Committee Minutes
June 27, 2004
Present: Terri Miller (Michigan State), Maira Bundza (Western
Michigan), Jackie Byrd (Indiana), John DeSantis (Dartmouth), Joanna Dyla
(Stanford), Inna Gudanets (Stanford), Jared Ingersoll (Columbia), Soobum
Kim (Stanford), Pat Kreitz (Stanford), Janice Pilch (Illinois), Brad
Schaffner (Harvard), Cathy Zeljak (George Washington)
Minutes: The minutes of the January, 2004 committee meeting in
San Diego were approved as submitted.
ACRL Board: Pat Kreitz reported on issues and activities of the
ACRL Board, including:
- ACRL Strategic Planning: The ACRL Strategic Plan is viewed as
a "living document", one that promotes strategic thinking. The
implementation draft will be done after this conference, linking
action items to goals. ACRL took feedback from the Mid-Winter
Conference to improve the document and passed the revised document
- Membership Dues: ACRL is faced with revising membership dues,
after being "in the red". Dues have not been raised for ACRL in
quite some time. The Board is looking at two options:
The SEES discussion raised issues, including:
- Categories of Membership: An affiliate membership (as
yet undefined) for $35.00 and a regular membership for
$50.00. Both memberships would still require an ALA
membership in addition to ACRL membership.
- Sliding Scale Based on Income: The scale has yet to be
- If the regular membership allowed for unlimited section
memberships, then the Newsletter expenses could be a
significant issue for SEES
- A librarian's salary often reflects more the cost-of-living of
where (s)he lives than her/his ability to pay higher dues, so
the sliding scale may not be as fair as it initially seems.
- It's really the ALA dues that are financially draining, not the
- ALA President's Program & ACRL Reception: The President's
Program will be June 28th, 1:30-4:00 in the Rosen Center Ballroom
and will be followed by the ACRL Reception for the Academic and
Research Librarian of the Year.
- Section Involvement in Strategic Plan: The action list for the
Strategic Plan will include Section Involvement. If SEES wants to
be involved in any of these action items, we should step forward.
- Brochures: Pat passed around two brochures on scholarly
communication. For more information, see:
- Nominating Committee: The Nominating Committee met and is on
course for having candidates for Chair/Chair-Elect,
Member-at-Large, and Secretary.
- Newsletter: Terri Miller reported:
- The next issue is progressing on schedule
>LI> Digitization of old issues will begin soon and will be made
available in PDF format
- Program Planning Committee: There will be no 2005 program.
The idea of "EU and Libraries" was not workable. "Digitization of
Medieval Manuscripts: East and West" was considered, a joint program with
WESS, but it was decided that there were too many other time commitments.
Janice Pilch will meet with Heather Ward, chair of WESS Program Planning
Committee to let Heather know SEES's decision. She will discuss with
Heather the possibility of SEES being a financial sponsor only.
- Automated Bibliographic Control Committee: Inna Gudanets
- The ABC Home Page has been updated by Soobum Kim
- Soobum will notify LC and give them the correct URL for the
updated Slavic Cataloging Manual. Catalogers' Desktop still links to the
- Changes decided on at the San Diego meeting regarding the former
Yugoslavia were made to the Slavic Cataloging Manual.
- ABC is beginning a new project to investigate the availability and
use of vendor supplied records for Slavic and East European language
materials. A survey will be made available on the WWW, and an email will
be sent to a pre-determined list and to slavlibs requesting Slavic
librarians to fill out the survey. The project will be completed and
final report made at the Mid-Winter conference.
Committee Membership: Janice Pilch reported that SEES has 25
active members and requested that committee chairs check the ACRL
committee rosters for accuracy. They will be updated in early July. July
2nd is the deadline to add committee members. The next time we can add
committee members is in March.
Janice reported on a new ACRL initiative to track contacts for new SEES
members. Each month the chair receives a list members who have added or
dropped SEES membership. Making contact with members on this list will be
the responsibility of the chair-elect.
Status of Section Changes:
This led to a discussion of the possibility of virtual Mid-Winter
meetings, something that some sections have already initiated. Some of
the issues included:
- The Continuing Education Committee has been eliminated
- The Preservation and Electronic Resources Committees have been
merged into the Access and Preservation Committee
- The elimination of the Member-at-Large position will take 2 years
for final approval, because it needs a Bylaws vote on the ballot. The
rationale for eliminating this position is that it has no formal duty
except to attend the Executive Committee Meeting.
Terri Miller reported that, with this new Strategic Plan, ACRL seems to be
much more open to ideas, resulting in SEES being a much freer section.
Because of our recent changes, ACRL views SEES as a section facing its
issues and is willing to let us "fly under the radar".
It was decided that there would be committee meetings on Saturday
afternoon at Mid-Winter in Boston. However, chairs could also "meet" with
committee members prior to the conference via email.
- This could involve chat software or just arrange to have everyone
participating on email at the same time
- We would need to advertise on slavlibs ahead of time
- Do we want to try a virtual meeting?
- Will ALA charge for virtual meetings in the future?
- Should committees offer a combination--discuss issues ahead of
time, so that members can participate without attending and then report
again after the conference?
- The virtual/physical combination meeting is more work for the
- Those whose conference funding is based on participation could get
less funding if SEES goes to virtual meetings.
- Some of us get the same dollar amount whether we go to 1 ALA
Conference or 2, so a virtual conference would be better for us, if we
were only attending for SEES.
Virtual Online Authority File: Joanna Dyla raised the issue of
the Virtual Online Authority File and whether SEES should have a voice.
Terri Miller will email slavlibs and give the email addresses for RLG and
Submitted by Jackie Byrd
Last updated 9/26/04