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Executive Committee Minutes
January 19, 2002

Present: Sandra Levy (Chicago), Mischa Buczkowski (Oregon), Jackie Byrd (Indiana), Stephen Corrsin (Wayne State), Joanna Dyla (Stanford), Diana Greene (NYU), Inna Gudanets (Stanford), Jared Ingersoll (Columbia), Pat Kreitz (ACRL Board Liaison), Terri Tickle Miller (Michigan State), Karina Milosovich (Eastview), Janice Pilch (Illinois), Brad Schaffner (Kansas), Kay Sinnema (Duke), Marek Sroka (Illinois), Patricia Thurston (Yale), Cathy Zeljak (George Washington)

Minutes: The minutes of the June 2001 meeting were approved

Committee reports:

• Automated Bibliographic Control: Janice Pilch reported on the following issues from the meeting of ABC Committee:
  • The Bosnian/Croatian/Serbian language issue and the request for clarification from the Library of Congress.
  • An updated list of abbreviations for Slavic Cyrillic alphabet languages for Appendix B of AACR2.
  • The planning for a Cataloging Workshop at the June Summer Librarians Workshop at the Univ. of Illinois
  • The Princeton Slavic Cataloging Manual
  • A SEES liaison to CC:DA

• 2002 Program: Sandra Levy reported on the following issues from the meeting of the 2002 Program Planning Committee:
  • Expanded focus of the topic to include institutions with specialist that need to support needs outside of their specialty
  • Speakers for the program
  • Assignment of ALA "track"

• 2003 Program: Jared Ingersoll reported on the following issues from the meeting of the 2003 Program Planning Committee:
  • Topic: "Square Peg Problem"
  • Speakers

• Continuing Education: Joanna Dyla reported on the following issues from the meeting of the Continuing Education Committee:
  • Letters to directors of institutes and library schools about the mentoring program
  • Committee work in Slavic Workshop, AAASS. Need to rejuvenate

• Newsletter: Terri Miller reported on the following issues from the meeting of the Newsletter Committee:
  • Kay Sinnema is the new managing editor
  • Feb. 1st deadline for most submissions to the next newsletter
  • Cover ideas
  • Financial information will be known Jan. 20th

• Electronic Resources/Preservation (Joint Meeting): Brad Schaffner and Cathy Zeljak reported on the following issues from the joint meeting of the Electronic Resources and Preservation Committees:
  • SEES website deadlines and guidelines for committee websites
  • Written procedures for committees
  • WWW responsibilities of individual committees
  • Request for relevant links for Preservation website
  • Joint presentation in Atlanta
  • The need for timelines and deadlines for committees and the section was introduced as a topic. It was recommended that each committee look at its needs and possibilities.
  • The need for maintaining URLs on SEES websites was mentioned, and it was suggested that each page link to an email address for reporting broken URLs.

Summer meetings in Atlanta: Sandra Levy reported that she had contacted ALA about the summer SEES meetings last October. The "block" meetings cannot be done in one day, due to the "no meeting" times for the annual conference. Instead, Sandra reserved the following times for meetings:

• Saturday, 9:30-12:30
• Sunday, 9:30-12:30
• Sunday, 1:30-3:30 (Program) and 4:00-6:00 (Executive Session)

  When individual committee meetings should be scheduled was discussed.

40th anniversary in 2003: Terri Miller led a discussion on how to commemorate SEES's 40th anniversary in 2003. Ideas included:

• Exhibits
• Information on founders
• Newsletter
• Membership meeting as reception/party
• Funding from vendors Terri will follow up on the ideas.

• Membership business plan--contacting members who drop out to find out why
• Virtual membership--allow someone to be an active member without attending conferences
• Letters to library schools

• U.S. Patriot Act: This supercedes state privacy acts and requires that information be given immediately and confidentially
• Sen. McCain's suggestion that work-study should be used only in public service, which does not include libraries
• Possible change in ALA membership quorum 1% (ca. 500) to a lower number, so that business can be conducted
• Retreat for ACRL Board members to discuss:
  • Presenting a human face
  • Being reachable/accessible
  • Planning, including:
    • Committee on the Future
    • Task force to look at division-wide initiatives·
  • ACRL National Conference--want more section involvement and participation. SEES members reported that cost of attending 2 ALA conferences and an even more expensive ACRL Conference was prohibitively expensive.
  • Meet candidates forum during mid-winter meetings
  • College Libraries Section not meeting at mid-winter, but only at annual

ACRL brochure: Sandra Levy reported that she sent in a revised blurb for SEES

ACRL-funded ad for SEES: Sandra Levy reported that we have an ad designed, but that we need to decide where we want to run the ad. We still need to run our plan, including the cost and how we will determine whether the ad was successful, by ACRL. The money must be spent by August, or SEES will lose the funding.

ACRL president's Program: Sandra Levy reported that this will take place on Jan. 20th and will focus on "ACRL as a Learning Community".

ACRL National Conference: Programs are wanted for the April 2003 conference in Charlotte.

Submitted by Jackie Byrd

Last updated 05/28/02