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Executive Committee Minutes
June 16, 2002

Present: Sandra Levy (Chicago), Mischa Buczkowski (Oregon), Jackie Byrd (Indiana), Shannon Cary (ACRL), Inna Gudanets (Stanford), Jared Ingersoll (Columbia), Soobum Kim (Stanford), Pat Kreitz (Stanford/ACRL), Tim Larson (Indiana), Terri Miller (Michigan State), Janice Pilch (Illinois), Brad Schaffner (Kansas), Kay Sinnema (Duke)

Introduction of Officers: The officers were identified as:

  • Out-going Chair: Sandra Levy
  • In-Coming Chair: Jared Ingersoll
  • Vice-Chair/Chair Elect: Terri Miller
  • Secretary: Jackie Byrd
Minutes: The minutes of the January 2002 meeting were approved.

Committee reports

  • Program Planning: Jared Ingersoll reported on the planning for the program for the Annual Conference in Toronto in 2003. The program will be on "The Square Peg Problem: Special Materials in a Streamlined World".

  • Newsletter Committee: Terri Miller reported on the committee's evaluation of the process that produced #18 and the planning for #19.

  • Electronic Resources/Preservation: Brad Schaffner reported on the joint meeting of the Electronic Resources and Preservation Committees. The meeting included a presentation from Carol McAdams from JSTOR, who spoke about that company's plans to provide access to digitized Slavic serials. Brad Schaffner will contact Mike Biggins, chair of the B&D Committee, about having a discussion at the next AAASS meeting on what Slavic serials need electronic access.

  • Automated Bibliographic Control: Janice Pilch reported on the work of the ABC, including:
    • LC's response to Janice's letter requesting guidance on how to distinguish the Bosnian, Croatian, and Serbian languages.
    • The committee's decision to abandon the project to request additions to the list of abbreviations for Cyrillic alphabet languages in Appendix B of AACR2
    • Diana Brooking's survey to evaluate the ability of users to use abbreviations contained in catalog records
    • The Slavic Catalogers Workshop
    • An informal liaison to CC:DA
    • The Princeton Slavic Catalogers Manual

  • Continuing Education: Inna Gudinets reported on the work of this committee, including:
    • The letters about the mentoring project that were sent in March
    • The Slavic NACO funnel
    • A report on Karen Rondestvedt's trip to Russia
    • Possible future projects
ACRL Reports: Patricia Kreitz, ACRL representative, reported on several topics:
  • The SEES liaison for ACRL is Mary Jane Petrowski, and SEES should feel free to contact her
  • The first ACRL meeting at the Annual Conference has 30 minutes of open microphone where we can address any topic that concerns us
  • Turning in the forms for committee membership is what will get you into the ALA handbook
  • The Spectrum Scholarship Fund to encourage diversity in the profession
  • E-Meetings at ALA Conferences
  • WESS money from the Goethe Institute
  • ALA/APA (Allied Professional Organizations). APA could award certificates, but ALA cannot, based on differences in non-profit status. APA can also lobby more.
  • ALA/ACRL gives out a number of awards, and SEES members can nominate someone
  • ACRL needs committee members
Committee Memberships: Sandra Levy reported ACRL doesn't always keep up-to-date on committee memberships. She asked committee members to re-submit the paperwork, which will now go to the chair-elect, instead of directly to ACRL. Pat Kreitz explained that ACRL had a lot of turnover and vacancies during the past year.

40th anniversary in 2003: An ad-hoc committee to plan a celebration at the Annual Conference in Toronto in 2003 was formed. The members are Sandra Levy (chair), Inna Gudanets, Jared Ingersoll (ex officio), and Terri Miller. Ideas included:

  • We need to let ACRL know by September 1st if we are requesting money for this
  • Have a social event
  • Terri has contacted Mary Stevens in Toronto about places. Inna has a brother there who could help
  • Norman Ross has offered some funding for the event. We need to inform ACRL of this.
  • Can we get other vendors to fund some of this?
  • Can we get past members to come?
  • It's hard to plan for a certain number of people.
  • Send an email on slavlibs to get people to say whether they will come
  • Possible supplement to newsletter or another mailing that will go more widely than the membership
  • Ad in ACRL News or NewsNet
Committee Work Documentation: Terri Miller reminded us that, at the last meeting, we discussed documenting what a committee has done and what needs to be done for some of the work to continue. It was suggested that the secretary would keep this and pass it on to the next secretary.

Submitted by Jackie Byrd

Last updated 12/05/02