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Executive Committee Minutes
Jan. 14, 2001

Present: Mischa Buczkowski (Oregon), Jackie Byrd (Indiana), Diana Greene (NYU), Inna Gudanets (Stanford), Jared Ingersoll (Columbia), Sandra Levy (Chicago), Terri Miller (Michigan State), Anthony Oddo (Yale), Brad Schaffner (Kansas), Patricia Thurston (Yale), Cathy Zeljak (George Washington)

The minutes of the July 2000 meeting were approved with a revision: change "Levy reported that 1) there is money..." to "Levy reported that 1) there is ACRL money...".

Committee reports were presented:

  • Program Planning: The program for the San Francisco in June will be "Slavic Collections in the San Francisco Bay Area and Their Impact on the Intellectual, Cultural, and Economic Life of the Local Community". Two speakers have are already committed to participating in the program, Carol Leadenham of the Hoover Institute and Allan Urbanic of the University of California. We have some funds for the program.
  • Automated Bibliographic Control: The committee meeting was held at the Library of Congress. Four staff members from LC (Barbara Conaty, Bob Morgan, Nina Palmin, and George Toth) attended the meeting for a discussion of cataloging issues at LC and in general. Attendees were then given a tour of the cataloging areas at LC and the Jefferson Building, including the Reading Room and the Great Hall.
  • Continuing Education: Janice Pilch created a document listing graduate programs in Slavic/East European/Eurasian graduate programs in North America. Letters will be sent to the institutions listed offering mentoring to graduate students considering librarianship as a career.
  • Electronic Resources: The SEES homepage and the website for the Preservation Committee were discussed at the committee meeting. Links will be provided to Terri Miller's website on statistical information and to websites announced on slavlibs. The summer meeting will be a joint one with the Preservation Committee.
  • Newsletter Committee: New members of the committee include Marta Deyrup (Seton Hall) and Jean Dickinson (University of Nebraska). There is a small surplus of funds. Materials for the next issued need to be submitted to Terri Miller by Feb. 20th. The cover has been selected for the next issue.
  • Preservation Committee: The committee's website is up. A joint meeting with Electronic Resources is planned for the San Francisco conference, including a report on the Indiana project to digitize 20 years of Letopis' zhurnal'nykh statei, and a report from Bridgeport Bindery.
Mischa Buczkowski and Cathy Zeljak updated the SEES brochure. Changes included an updated program list, a URL for the SEES homepage, and the addition of the Electronic Resources Committee. Some other changes were discussed.

In 2000, SEES had funding to send Gordon Anderson to the Frankfurt Book Fair. Funding will be available for another year.

Jackie Byrd created a majordomo for the SEES officers and committee chairs to facilitate communication in this group.

The SEES/WESS cruise in San Francisco will be Sunday evening during the conference. Vendor funding is being solicited. A total of 149 people will be able to attend. The cost will be $26 per person, and there will be a buffet and a cash bar. A free cruise for new members will be offered as a recruiting tool. Reservations must be made by May 10th.

ACRL paperwork is due this spring for the Atlanta 2002 conference. It was suggested that the member-at-large be a 2-year position to provide some continuity in working with WESS. This would require a by-law change.

2001 Budget:
  • $500 basic
  • $500 annual conference
  • $1180 newsletter
  • mailing labels--we need to request an amount
ACRL has a $1500 allocation to be used by August 2001. The initial restrictions of the use of the funds has been dropped by ACRL. As long as the use meets ACRL/ALA guidelines and supports ACRL's strategic plan, the money can be used. A prioritized list was developed:
  1. Recruit new members, e.g. ad in Newsnet
  2. Honorarium for Gareth Perkins for work on Newsletter
  3. Scholarship
WESS will have a general membership meeting in San Francisco, and SEES is invited to attend. It will be on Tuesday, and most SEES members will be gone. Inna Gudanets has offered to attend.

A discussion on how short our meetings have become led to a suggestion that we combine meetings, so that we have fewer. However, ALA determines the length of meetings, so this isn't feasible.

Sandra Levy requested volunteers for planning the program for the 2002 Atlanta conference. The proposal is due May 1st.

Submitted by Jackie Byrd

Last updated 03/16/01