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Automated Bibliographic Control Committee Minutes
January 25, 2003

Present: Janice Pilch (Illinois), Mariya Barash (Wayne State), Diana Brooking (Washington), Mischa Buczkowski (Oregon), Jackie Byrd (Indiana), Joanna Dyla (Stanford), Diana Greene (NYU), Inna Gudanets (Stanford), Jared Ingersoll (Columbia), Soobum Kim (Stanford), Tim Larson (Indiana), Sandra Levy (Chicago), Susan Summer (Columbia), Cathy Zeljak (George Washington)

Minutes: The minutes of the June 2002 meeting were approved, with the correction of the spelling of Soobum Kim's first name.

CC:DA: Robert Maxwell, ACRL liaison to ALCTS Committee on Cataloging: Description and Access, reported on key issues under consideration by that committee. Among the issues he identified were:

• The Joint Steering Committee work on AACR revision: http://www.nlc-bnc.ca/jsc/
• The functional requirements for bibliographic records: http://www.ifla.org/VII/s13/frbr/frbr.htm or http://www.ifla.org/VII/s13/frbr/frbr.pdf
• An underlying theoretical model for cataloging: http://www.ala.org/alcts/organization/ccs/ccda/frbr-intro.ppt
• A revised introduction to AACR2, looking at principles and initial decisions
• Authority control in AACR
• Possible change of the "rule of 3" in Chapter 21, allowing catalogers to follow the current rule or to list all names
• Evaluating the GMD in the world of multiple formats
• An ALA Task Force looking at the consistency of AACR2
• Document on changes in effect as of December 2002, an Appendix to AACR2 for major and minor changes, to assist catalogers in distinguishing between major and minor changes: http://www.ala.org/alcts/ccs/ccda/tf-appx1.html
• Robert also suggested that catalogers may find the LC PowerPoint presentation on changes in Chapter 12 of AACR2 helpful: http://www.loc.gov/acq/conser/aacr&docs/tsld001.htm
• Patricia Thurston suggested that catalogers may want to look at Yale's website for this, too:

Slavic Cataloging Manual: The topic of how we can ensure that the Slavic Cataloging Manual will reflect national standards was discussed. Jackie Byrd will be maintaining the manual. It was decided that anyone can suggest changes for ABC to approve, but that we should have some catalogers assigned to consider the manual as they perform their daily work. In addition to Jackie, Diana Brookings, Inna Gudanets, and Tim Larson agreed to do this. All changes will be approved by ABC either via email or at meetings prior to the manual being edited. It was also suggested that we should find a way to make sure that our manual is easily distinguished from the one still on Princeton's server. It was decided that we would add a year and "version" to the SEES manual, e.g. "2003 Version". This should make it clear that the manual is being updated. The following changes to the manual were approved:

• Add "2003 Version" to the title of the manual
• Remove all references to Princeton

ABC Website ( http://www.lib.wayne.edu/org/abc/ ): The ABC website, created by Mariya Barash, was discussed. The website currently has a roster, three letters related to the Serbian-Croatian-Bosnian language issue, and a link to the SEES HomePage. It was suggested that the following information be added to the website:

• Mission Statement
• Meeting Agendas
• Minutes
• Link to the Slavic Cataloging Manual

Serbian, Croatian, & Bosnian Languages: Janice Pilch suggested that ABC should acknowledge the guidelines that LC provided last May for assigning language codes to Serbian, Croatian, and Bosnian language materials. No input was given after the guidelines were posted on slavlibs for input. A discussion raised the following issues:

• Yale has a native speaker of a South Slavic language assign the language codes for these languages, because it takes native fluency to distinguish the languages
• The codes are not being used correctly, especially for Serbian in Roman script
• The best solution is to undo the change that LC has implemented
• Patricia Thurston will give Janice some earlier letters that she had writtenJanice will respond to LC and include our concerns.

Diacritics: Diana Brooking introduced the topic of how online library systems work with diacritics, in particular how they display and index to the public. It seems that no system handles diacritics especially well. It was suggested that an open dialogue with vendors is needed, and that involvement in user groups for specific products may be effective. The possibility of doing Cyrillic vernacular cataloging was also introduced.

Submitted by Jackie Byrd

Last updated 2/21/03