About Annex A
Annex A contains local contingency plans for various elements of The George Washington University. The goal of contingency planning is to protect life safety and to identify geographically specific information as it pertains to departments and personnel. Contingency plans address those persons, property, and functions operating from a specific geographic location and should include, at a minimum, the following six sections:
- Responsibilities—Prior to an incident, it is useful to assign specific roles and responsibilities to staff members. Designating roles before an event will reduce confusion and ensure someone is assigned to each task. Principals and alternates should support responsibilities to ensure complete coverage and build continuity in these functions.
- Communications—During an incident, the ability to communicate could pose challenges. Prior to an incident, identifying emergency communication strategies is critical to protecting lives and sustaining operations. Identifying reliable systems prior to an incident will also help merge the gap between contingency and continuity.
- Preparation—This section details the location of items such as fire alarms & extinguishers, defibrillators, first aid kits, and other emergency supplies to aid in protecting people or making them more comfortable. It also identifies evacuation routes out of the building and primary and secondary indoor rendezvous locations.
- Response—A contingency plan should provide ‘all-hazards’ response guidance applicable to a variety of incidents. This includes guidance for reporting an incident, sheltering-in-place, and evacuating to the department’s rendezvous locations. Some departmental plans may require more specific guidance for certain situations (e.g. hazardous materials spill).
- Recovery—A contingency plan is a gateway to a continuity of operations plan. This section identifies someone with the authority to dismiss or redirect staff, faculty and students, report damaged property, and inform people of when it is safe to return to campus. It provides guidance for the immediate aftermath of an incident.
- Implementation—A plan that is designed to protect life safety is worse than useless if the people it is designed to protect are unaware of its existence. For implementation purposes, each department needs to identify someone who will regularly update the plan, as well as explain its key aspects and provide written copies to all existing and future staff.
For more information and resources to help with building a contingency plan, please visit the "Planning Guidance" tab on the GW Campus Advisories webpage or e-mail firstname.lastname@example.org.
Annex A is located in the password secure portion of the Incident Manual so that only approved members of the GW community have access to these plans. Any personal contact information for individuals is excluded from the online version of the plan to maintain privacy. The Office of Emergency Management maintains current, complete versions of all submitted contingency plans.
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