FOREWORD BY LEO CHALUPA, VICE PRESIDENT FOR RESEARCH

I.  GW SUPPORT FOR RESEARCH

Section 1: The Vision
          1.1: Research Mission
          1.2: Research Goals
          1.3: University Guidelines on Research
          1.4: Defining Sponsored Research and Determining PI Eligibility
          1.5: Research Integrity and Compliance

Section 2: Roles and Responsibilities
          2.1: Departments & Schools/Research Centers& Institutes
          2.2: Central Administration
          2.3: The Advancement Division
          2.4: Faculty Committees
         

PRE-AWARD

II. OVERVIEW OF THE RESEARCH PROCESS

Section 3:  Key Research Terms and Concepts
          3.1. Key Terms
          3.2: Key Concepts
          3.3: Sponsor Structure & Practice 
         
Section 4:  Sources of Research Funding
          4.1: Non-Sponsored Research Funding
          4.2: Sponsored Research Funding
          4.3: Funding Search Checklist
         

III. PROPOSAL DEVELOPMENT PROCESS

Section 5:  Proposal Process Overview
          5.1: Preliminary/ Pre-Proposal Planning
          5.2. Steps in Proposal Planning
          5.3: Timelines for Proposal Phases
          5.4: Pre-Proposal Planning Checklist

Section 6: Developing Proposals
          6.1:  Proposal Writing Resources
          6.2:  Pre-Proposal Contact with Sponsors        
         
Section 7: Budget Proposal Overview
          7.1: Budget Proposal Development
          7.2: Cost Principles & Requirements by Sponsor

Section 8: Preparing Well-Supported Budget Proposals
          8.1: Proposing Direct Costs
          8.2: Facilities and Administrative (F&A or Indirect) Costs
          8.3. Fringe Benefits
          8.4. Budget Development Checklist         

Section 9: Cost Sharing
          9.1: Kinds of Cost Sharing
          9.2: Types of Cost Sharing Commitments
          9.3: Committing to Cost Sharing

         

IV. PROPOSAL SUBMISSION PROCESS

Section 10: GW’s Routing Process
          10.1: Standard Proposal Forms
          10.2: Additional Proposal Approval Forms      
          10.3: Sponsor Forms
          10.4: Electronic Submissions
         
Section 11: Obtaining Approvals for Research
          11.1: Review of Proposals
          11.2: Obtaining Institutional Approval
          11.3: Proposal Review Steps – Roles and Responsibilities
          11.4: OVPR Proposal Submission Checklist

Section 12: Program Plan/Preparing for Award
          12.1: Restrictions on Pre-Award Spending
         
Section 13: Sponsor Contact and Negotiation
          13.1: Negotiating the Award
          13.2: Customary University Award Requirements
          13.3: Links to Forms of Standard Research/Subcontracts Agreements
         

POST-AWARD

V. PROJECT AWARD AND EXECUTION

Section 14: Award Review and Set-up
          14.1: Award Set-Up & Award Notification
          14.2: Award Administration Roles & Responsibilities

Section 15: Program Expenditures
          15.1: Program Personnel
          15.2: Procurement Procedures
          15.3: Purchasing Equipment on Sponsored Projects 
          15.4: Independent Contractors
          15.5: Subawards
          15.6: P-Cards
          15.7: Travel Arrangements

Section 16: Program Income
          16.1: Program Income Overview

Section 17: Award Administration
          17.1: Program Financial Responsibility
          17.2: Program Changes & Approvals
          17.3: Transferred Projects
          17.4: Project Reporting & Deliverables
          17.5: Project Intellectual Property Responsibilities
          17.6: Capital Asset Management, & Disposition
           

VI. AWARD CLOSE-OUT

Section 18:  Planning Project Award Close-out
          18.1: Award Close-Out Process

Section 19: Audits and Reviews
          19.1: Cooperating with Auditors
         

VII. SPECIAL RESEARCH SUPPLEMENTS

Section 20: Intellectual Property and Sponsored Research
          20.1: Patents & Scholarly Work
          20.2: Copyright Policy
         
Section 21: Policy on Research with Industry
          21.1: Research Agreements with Private Industry
          21.2: Guidelines for Agreements
         
Section 22: Clinical Research and Medical Billing Matters
 
Section 23: International Contracts and Subawards
          23.1: Export Controls
          23.2: International Contracts for Sponsored Programs
          23.3: International Subawards for Sponsored Programs

Section 24:  Records Retention
          24.1: Records Retention Policy

Section 25: Effort Reporting
          25.1: Effort Certifications
          25.2: Effort Reporting Process
         

VIII. APPENDICES

Appendix A:        OVPR Organizational Chart
Appendix B:         List of GW Centers & Institutes
Appendix C:         List of Defined GW Terms and Acronyms
Appendix D:         References/Links to GW Policies
Appendix E:         References/Links to GW Forms Processed through OVPR
Appendix F:         References to Government Regulations/Circulars
Appendix G:         References to Government Policies/Websites
Appendix H:         References/Links to Government and Sponsor Forms
Appendix I:          Contact Information for OVPR
Appendix J:          ORTC Training/Education Opportunities
Appendix K:         Links to Public and Private Funding and Resources/Guidelines
Appendix L:         Unallowable Cost Categories