The award close-out process is the end of the sponsored program life cycle. There are a number of steps that have to take place and that require a degree of lead-time to complete properly. For this reason, it is always a good idea to confer with the OCRO RSC and the GCAS RA early in the process to verify that all responsibilities are understood. 

The University has a responsibility to closeout completed sponsored programs in a timely and accurate manner. The award closeout process includes documenting and assuring the fulfillment of the terms and conditions of the award, of certifying GW's compliance with applicable regulations and making final disposition of all award by-products, such as final vouchers, reports, patent disclosures and property inventory. In addition, this process includes the collection of outstanding accounts receivables and the distribution of any residual funds.