Waitlisting
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How it works:
When a section of a course fills to the enrollment limit, students attempting to register for the course through GWeb will be presented with a message, "CLOSED- XXX Waitlisted". The student will then be given the option of adding themselves to the waitlist for the course. If a student already enrolled in the course should drop, that seat will not become available for registration through GWeb if there is an active waitlist for the course.
In order to be offered the waitlist option, students must enter the CRN on the GWeb registration form. Using the class search option will not present the waitlist function.
The academic unit offering the course will regularly monitor the waitlist. When a seat becomes available, the department will make contact with a waitlisted student to let them know that a seat has become available. The student will be given a deadline by which they must respond to confirm their continued desire to be registered for the class. If the student has registered for any other class(es) which conflict with the time of the waitlisted course, the student must drop the conflicted course(s) through GWeb immediately.
The manual registration process using an approved Registration Transaction Form (RTF) will be used to promote a student from Waitlisted to Enrolled. Once an academic department receives the student's acceptance of a waitlisted seat and confirmation that there is no time conflict with other courses for which the student is enrolled, that department will initiate the RTF process and deliver the form to the Office of the Registrar. Once the completed form is received in the Office of the Registrar, the student will be enrolled in the course and removed from the waitlist for any other sections of the same course.
Waitlist Courses for Spring 2010
Promotion from the Waitlist:
In most cases, the selection of students to be promoted from Waitlisted to Enrolled is NOT simply a first-come, first-served process. A variety of factors, including year of study and major/minor, will be considered by each academic unit when determining the order in which students will be selected from the waitlist as seats become available. Questions regarding a specific waitlist should be directed to the appropriate academic department.
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Things to Remember:
Obtaining a space on a waitlist should NOT be interpreted as a guarantee of getting a seat in the course. Waitlists will accommodate MANY more students than are likely to ultimately gain a seat in the course. This is done to allow departments to more accurately gauge the demand for a course. This information can be used by academic departments in future planning.
Time-conflict checking will NOT take place with waitlisted courses. Students will be permitted to register for courses which meet at the same time as waitlisted classes. This is done so that students who place themselves on a waitlist retain the flexibility in their schedule to register for an alternate course schedule. However, it remains the student's responsibility to drop those conflicting classes through GWeb if a seat in the waitlisted course becomes available.
In the case of a linked course, you must waitlist both the lecture and a lab/discussion section.
Students are permitted to waitlist for multiple sections of the same course. However, if the student is promoted from Waitlisted to Enrolled in any section of a course, that student will be dropped from all other waitlists for different sections of that course. The student may then choose to place themselves back on the waitlist for one or more other sections, but will be placed at the bottom of the waitlist.
Should students change their mind about desiring a place on a waitlist, they should remove themselves from that particular waitlist through the GWeb system. This will prevent automatic removal from other waitlists in the case of waitlisting for multiple sections of a course, and also allow another student to waitlist for that course.
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