Tuition, Fees, and Financial Regulations

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Prior Semester Balances
Billing/Payment Information
Tuition Fees
Voluntary Library Fee
Special Fees and Deposits
Payment of Fees
Dishonored/Returned Checks
Withdrawals and Refunds
Late Charges
Other Billing Links




Prior Semester Balances: You MUST pay any balance for a previous semester before you will be eligible to register.

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Billing/Payment Information: All initial registrations generate a Schedule/Invoice on a daily basis with payment due on or before the first day of classes as indicated on the invoice.  For initial registrations on or after the first day of classes, payment is due at the time of registration. If you do not receive your Schedule/Invoice within 7 days of initial registration or have any questions about tuition and fees, please contact the Student Accounts Office.  Failure to receive a Schedule/Invoice is not accepted as a reason for missing the payment deadline.  Please inform the Student Accounts Office of the address where you want your Schedule/Invoice sent. You may view your account information on the GWeb information system through the myGW portal.

Note: Accounts that are more than 90 days past due are referred to an agency for collection.  The student is then responsible for all charges due the University as well as all collection costs incurred by the agency.

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Tuition Fees: Please visit the Office of Student Accounts to view the tuition fees adopted for the academic year. Some courses carry additional fees, such as a laboratory or material fees, that are charged by semester (fees are indicated in course descriptions and the Schedule of Classes). Students admitted to the Seven-Year Integrated B.A./M.D. program pay a fixed net tuition rate annually; the amount is announced in the letter of admission.

Note: A full-time program is defined as 12-17 credit hours per semester; a part-time program is fewer than 12 credits per semester. Undergraduates taking more than 17 credits per semester will be charged at the rate of 1 credit hour for each credit exceeding that limit. Undergraduates in the School of Engineering and Applied Science who are required to take 18 or 19 credits in some semesters will not be charged for the eighteenth and nineteenth credits.

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Voluntary Library Fee: The Registration Schedule and Invoice includes a voluntary gift for the University libraries. Check the box labeled "Library Gift Decline" and omit the amount from your payment if you do not wish to include the library gift in your reimbursement to the University.

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Special Fees and Deposits (Nonrefundable):

Payment of Fees: A student who registers for classes in any semester or session incurs a financial obligation to the University. Payment of tuition and fees is due upon receipt of the Schedule and Invoice or at the time of registration. Changes to registration that affect charges to the student's account must be recorded through the Office of the Registrar.

Charges for residence halls and meal plans (meal plans are also known as Colonial Cash) are in accordance with lease agreements signed by the student. Questions concerning those charges should be referred to the Community Living and Learning Center or Business Services, respectively.

Any semester charges billed to a student’s account incurred during the semester are to be paid by the due date indicated on the first monthly bill, following the date of the charge, to avoid interest and late fees. A financial hold may be put on the student’s account when the balance reaches $500 or more, even if the charges have not yet been indicated in a monthly bill. Failure to receive a monthly bill does not exempt the student from paying interest or late fees. It is the student’s responsibility to advise Student Accounts of the current billing address and to pay semester charges on time. Students can always look at their student account balance online via GWeb.

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Dishonored/Returned Checks: A student whose check is returned unpaid by the bank for any reason will be charged a returned check fee and will be responsible for any associated costs and/or attorney's fees incurred by the University should a civil lawsuit or other collection effort be instituted to collect on such dishonored check. In any case where the University has reason to believe that a student presented a dishonored check in bad faith, the University may, in addition to any collection efforts, refer the matter to the proper authorities for criminal prosecution.

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Withdrawals and Refunds: Applications for withdrawal from the University or from a course after the registration period must be made in accordance with procedures outlined under "University Regulations" in the sections, "Complete Withdrawal From the University" and "Adding and Dropping Courses", in the University Bulletin. Financial aid recipients must notify the Office of Student Financial Assistance in writing. Tuition deposits, required of entering students, will not be refunded or canceled. Semester tuition charges and fees for authorized withdrawals and changes in schedules will be refunded based upon the following pro rata schedule for the fall and spring semesters:

(The information below applies to on-campus programs. Off-campus students should visit the GW Near You web site for specific information pertaining to their programs.)

1. Complete withdrawal from all courses (on-campus students):
Withdrawal dated on or before the end of the first week of the semester*	90%
Withdrawal dated on or before the end of the second week of the semester	60%
Withdrawal dated on or before the end of the third week of the semester	40%
Withdrawal dated on or before the end of the fourth week of the semester	25%
Withdrawal dated after the fourth week of the semester	None
2. Partial withdrawal: If the change in program results in a lower tuition charge, the refund schedule above applies to the difference.
3. Regulations governing student withdrawals, as they relate to residence hall and food service charges, are contained in the specific lease arrangements.
4. Summer Sessions: In cases of authorized withdrawals from courses, refunds of 85% of tuition and fees will be made for courses dropped within the first seven calendar days of the start of a session. No refund will be made for courses dropped thereafter.**

*Through the Spring 2008 semester, complete withdrawals dated on or before the end of the first week of the semester received an 80% tuition refund.

**Through the Summer 2007 session, courses dropped within the first seven calendar days of the start of a session received a 75% tuition refund.

The above information regarding cancellation of tuition charges and fees after withdrawal from the University may not apply to entering students who are recipients of federal aid; those students should check with the Student Accounts Office for the applicable cancellation schedule.

Refund policies of the University are in conformity with guidelines for refunds as adopted by the American Council on Education. Federal regulations require that financial aid recipients use such refunds to repay financial aid received for that semester's attendance. This policy applies to institutional aid as well.

In no case will tuition be reduced or refunded because of absence from classes.

Authorization to withdraw and certification for work done will not be given to a student whose account is in arrears or encumbered.

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Late Charges: A late registration fee of $80 will be charged all students who initially register late (from the menu on the left above, click "Registration Information", then choose the semester to view its late registration start date). Students whose accounts reflect overpayments may complete a "Request for Refund" at the Student Accounts Office beginning the first day of classes. Regulations governing student withdrawals as they relate to residence halls and food service charges are contained in lease agreements and/or contracts and are not governed by the above refund schedule.

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Other Billing Links:

• Monthly Payment Plan
• Third-Party Billing
• Past Due Accounts
• Tuition Payment Disclosure Statement
  
  

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