Fall 2009

Printer Friendly Version

General Information
Registration Schedule
Late Registration/Program Adjustment
Program Adjustments after the Second Week of Classes
Withdrawals and Refunds
Complete Withdrawal
Additional Fees Assessed During the Late Registration/Program Adjustment Period

General Information

Degree-seeking students who are currently enrolled are eligible to register in category order as outlined in the semester registration schedule below, except for a few selected programs, consortium courses, closed classes, or classes requiring departmental or instructor approval (see Functions Not Available on GWeb for registration information regarding these classes).

You may register for classes on GWeb. To access GWeb, go to the myGW portal and click on "gweb info systems". GWeb can also be used to check for holds on your student account by clicking on “Student Records & Registration”, then clicking "Student Records Information", then clicking “View Administrative Holds”.

Specific categories of students are given priority on certain days of the registration period. Once eligible to register, you may continue to register or adjust your program through the end of the Priority Registration period, except as noted (by the # symbol) below. You may register ONLY on or after the day(s) for your category. Priority registration for Degree-seeking students begins at 7:00 am on March 30, 2009, and ends at 8:00 pm on April 7, 2009.

General registration for Degree-seeking students begins at 7:00 am on April 8, 2009, and ends at 8:00 pm on August 30, 2009. General registration for Non-Degree students begins at 7:00 am on August 3, 2009, and ends at 8:00 pm on August 30, 2009. (For general information for Non-Degree students, click here).  Late Registration Fees will be charged starting August 31, 2009.

The GWeb info system will be available from 7:00 am to 8:00 pm, including weekends. On the days of incoming freshman registration in July 2009, the system will have limited availability:


Occasionally the system may be made unavailable during regular hours for system maintenance and upgrades. These periods will be advertised in advance on the Office of the Registrar homepage.

Registration assistance is available 8:30 am to 4:45 pm, Monday through Friday, when the University is open. Should you have any questions or difficulty with GWeb registration, please call (202) 994-4900 during office hours.

New students who have been admitted to degree programs for the upcoming semester should check with their school for information about orientation and registration.  Click here for important registration information for international students.

You are encouraged to consider taking classes offered at the Mount Vernon Campus. Please keep in mind that traffic and weather conditions affect the operations of The Vern Express, the shuttle service connecting the Foggy Bottom and Mount Vernon campuses. The one-way trip typically takes 10-13 minutes, although on weekdays from 7:00 am to 10:00 am and 3:00 pm to 7:00 pm, during the rush hours, the one-way trip may take 15-20 minutes. As such, at all times you are encouraged to allow yourself at least 30 minutes to travel between the campuses and to your classroom, as students have found doing so usually allows for an on-time arrival for class. For complete information on The Vern Express, visit Mount Vernon Campus Life.

- Back To Top -

Fall 2009 Foggy Bottom and Mount Vernon Registration Schedule

Please note that "hours (credits) earned" does not include courses in progress, but does include transfer credit that has been posted to your academic record.

Priority Registration
Dates	Days	Category Eligible to Begin Registration
Graduate Students Only:
March 30 - Aug 30	**********	All Degree-Seeking Graduate students
Undergraduate Students begin:
March 31	Tuesday	90 or more hours (credits) earned
April 1	Wednesday	75 or more hours (credits) earned
April 2	Thursday	55 or more hours (credits) earned
April 3	Friday	30 or more hours (credits) earned
Undergraduate Students with less than 30 hours (credits) earned : #
April 6 #	Monday	Last names beginning A through K only
April 7 #	Tuesday	Last names beginning L through Z only
General Registration
Dates	Days	Category Eligible to Begin Registration
April 8 - August 30	**********	All Degree-Seeking Candidates
August 3-30	**********	Non-Degree students may register
August 31	Monday	First Day of Classes
Late Registration
Dates	Days	Category Eligible to Begin Registration
Aug 31 - Sept 12	**********	Late Registration Begins for All Students (Degree and Non-Degree) All initial registrations will incur an $80.00 Late Fee
September 12	Saturday	Last day for Web Add/Drop on GWeb and Consortium Registration
September 25	Friday	Last day to add a course using the RTF-EZ or drop a course using the RTF-EZ without academic penalty.
October 23	Friday	Last day to withdraw from a course with a grade of 'W' using an RTF-EZ or to change grade mode with Dean's permission.

# Equal spaces will be reserved for each day.

Click here to access a printable PDF version. If you have any questions regarding this schedule, you may call our general information number at (202) 994-4900.

- Back To Top -

Late Registration/Program Adjustment

Late registration takes place from August 31, 2009, through September 12, 2009, during the same hours of operation as noted in the General Information section.  During the late registration period, an $80.00 Late Fee is assessed for any initial registration.  Registration ends at 8:00 pm on September 12, 2009.

Beginning with the first week of classes, students who wish to add a course(s) and drop a course(s) as an even exchange may do so without financial loss if these transaction requests are made during the same calendar week for an equal number of credit hours.  Please be advised that individual program adjustments may incur tuition charges and/or fees if they are not even exchanges, or involve courses other than those at the Foggy Bottom or Mount Vernon campuses.  

- Back To Top -

Program Adjustments after the Second Week of Classes

Students who wish to make registration changes after the second week of classes must complete an RTF-EZ. Any courses added must have the permission of the instructor or the department on the RTF-EZ form. After the fourth week of classes, students must receive permission from their Dean to add courses. Students may drop courses up until the fourth week of classes using the RTF-EZ.  After the fourth week of classes, the course is considered a withdrawal and a 'W' will appear on the transcript. Students may use the RTF-EZ for a withdrawal up until the eighth week of classes. Any withdrawals after the eighth week of classes require a petition to the Dean's office.

Any changes to registration that require Dean's permission must be completed using the standard Registration Transaction Form.

- Back To Top -

Withdrawals and Refunds (except Law School Students)

The information below applies to on-campus programs. Off-campus students should visit the GW Near You web site for specific information pertaining to their programs.

Courses dropped NO LATER THAN AUGUST 30, 2009, will have 100% of the tuition charges cancelled. Courses dropped AFTER AUGUST 30, 2009, are subject to the refund schedule, which governs the prorated cancellation of semester tuition charges in cases of program adjustment (see below) or withdrawal:

On or before the end of the first week of classes (By September 5)	90%
On or before the end of the second week of classes (By September 12)	60%
On or before the end of the third week of classes (By September 18)	40%
On or before the end of the fourth week of classes (By September 25)	25%
After the fourth week of classes	None

Through the Spring 2008 semester, courses dropped on or before the end of the first week of classes received an 80% tuition refund.

Students whose accounts reflect overpayments may complete a "Request for Refund" at Colonial Central beginning the first day of classes.

Regulations governing student withdrawals as they relate to residence halls and food service charges are contained in lease agreements and/or contracts and are not governed by the above refund schedule.

For more information on Withdrawals and Refunds, click here.

- Back To Top -

Complete Withdrawal

A Degree-seeking student who wishes to withdraw from ALL courses during a given semester must complete a Complete Withdrawal Form.  Forms are available at all Deans’ Offices and the Office of the Registrar.

The deadline for complete withdrawal from ALL courses without academic penalty is the end of the eighth week of classes.  After the deadline, program changes are not possible unless the student presents a petition to the Dean’s Office and receives permission.

All charges for courses from which the student withdraws are subject to the refund policy listed under the Tuition Rates, Fees, and Financial Regulations.

- Back To Top -

Additional Fees Assessed During the Late Registration/Program Adjustment Period

Beginning with the first week of classes, students who wish to drop a course(s) will incur financial loss unless an even exchange of credits (adding the same number of credits that are dropped) is made during the same calendar week. Please be advised that individual programs may incur tuition charges and/or fees if they are not even exchanges, or involve courses other than those at the Foggy Bottom or Mount Vernon campuses. 

In addition, an initial registration during the late registration period will have an $80 charge.

- Back To Top -