The
University is responsible for withholding federal and state
taxes from all employees’ wages and reporting all
taxable wages and taxes withheld to the Internal Revenue
Service (Social Security Administration) and to the appropriate
state. The University and each employee have responsibilities
in this process. See below.
University’s
Responsibilities
•
Withholding federal, FICA, and state taxes from employee’s
wages
• Remitting taxes withheld in a timely manner
in accordance with published federal and state guidelines
• Providing taxable wages and taxes withheld information
on each employee to federal and state jurisdictions
• Providing each employee an annual Wage and Tax
Statement (Form W-2) no later than January 31
Employee’s
Responsibilities
•
Completing and sending to Payroll Services an Employee
Withholding Certificate (Form
W-4) for federal tax withholding as well as the
appropriate state withholding certificate, which can
be found under forms
• Notifying payroll by completing new tax withholding
forms when there are changes in their tax status (i.e.
address changes, changes in the number of exemptions)
• Employees who change their state of residence
must complete a new state withholding certificate, which
can be found under forms
• Employees who qualify to claim exempt from federal
withholding must renew their exemption status each year
by completing and sending to Payroll Services a new
Form
W-4 not later than February 15. Failure to do so
will result in taxes being withheld at the single and
(0) exemptions rate
Payroll
Services, Tax Department and Student Employment are not
able to provide tax advice and are limited in the amount
of help staff can give in filling out forms. Please consult
your tax advisor or the IRS (website: www.irs.gov,
telephone: 800-829-1040) for assistance
Tax
Information for Employees from IRS.gov
University
Tax Department
