1.
What happens if an employee's time is not transmitted during
the normal payroll processing cycle? Can the department
adjust payroll cycle data?
2.
Our department has employees who have left, yet they still
show up in the system as active employees. What is the process
for removing them from my department's employee list in
the system?
3.
If an employee has a missed punch, can I approve the time
anyway?
1.
What happens if an employee's time is not transmitted during
the normal payroll processing cycle? Can the department
adjust payroll cycle data?
No.
If an employee's clocking data is, for some reason, not
recorded and transmitted during the normal payroll processing
cycle, the department must submit an approved paper timesheet
for that employee to Payroll Services.
Timekeepers and supervisors will have easy, online access
to employee time data. If an employee is not clocking
as expected, or if clocking data differs from expected
data, the manager or timekeeper can detect this promptly
and should address it prior to approving time data.
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2.
Our department has employees who have left, yet they still
show up in the system as active employees. What is the process
for removing them from my department's employee list in
the system?
The
employees listed for a department in the Time Reporting
System are those listed as department employees in the
source system, Banner. All data, on which employees are
assigned, come from Banner— changes in Banner data
will be fed automatically to the Time Reporting System.
If the department has submitted paperwork for the transfer
or termination to Human Resources, then you should contact
HR Records & Data Management to ensure that the paperwork has
been received and documented in Banner. If the department
has not reported the termination or transfer to HR, then
this is the problem, and the department should complete
the On-line Change
In Status Form for the action, forwarding it through
the proper management channels to Human Resource Services.
Regardless, if the employee should not receive any pay
for the pay period, then the department should ensure
that no work hours are reported for the pay period.
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3. If an employee has a missed
punch, can I approve the time anyway?
You
should never approve any timesheet with missed punches.
Although the TRS system allows a Timekeeper to approve
a timesheet with a missed punch, Payroll is prohibited
from signing off on the timesheet and transmitting the
hours to Banner.
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