1. I have an employee who works in the office part of the week and offsite at other times. What are the options for clocking in/out for this employee? Can he/she use the PC to clock in during in-office days, and the phone for other days?

2. How does the new system help a manager to confirm that employees are clocking in from appropriate locations? For example, does the system prevent an employee from clocking in from his/her home phone number or home PC?

3. If my department is set up to clock in/out using the phones and we wish to change to PC-based clocking, whom should I contact?

4. Should students be expected to clock in/out for multiple jobs within the same department?

 

 

1. I have an employee who works in the office part of the week and offsite at other times. What are the options for clocking in/out for this employee? Can he/she use the PC to clock in during in-office days, and the phone for other days?

Employees cannot switch between clocking methods. Each FLSA-nonexempt employee must use one of the two methods exclusively.

• The clocking method (phone or PC) is determined at the home or primary department level. If the home department has selected PC-based clocking, then all employees assigned to that department must clock in/out via PC. If the department chose phone-based clocking, then all employees with that department as their home or primary department must use the phone to clock in/out.
• Employees with more than one job cannot use the PC clocking method. He/she will be assigned to phone-based clocking even if their home department has chosen PC-based clocking.
  

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2. How does the new system help a manager to confirm that employees are clocking in from appropriate locations? For example, does the system prevent an employee from clocking in from his/her home phone number or home PC?

Managers will have easy access to information on phone numbers or IP addresses from which employees clock in/out, and they can thereby address deviations from department guidelines on authorized PCs and phone numbers.

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3. If my department is set up to clock in/out using the phones and we wish to change to PC-based clocking, whom should I contact?

Contact the Time Reporting System administrator at 703-726-4407 or timerep@gwu.edu regarding any changes to clocking methods.

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4. Should students be expected to clock in/out for multiple jobs within the same department?

Yes, if there are multiple jobs, then the employee should clock in/out of those separate jobs, regardless of whether he or she is in the same department or different departments. See Clocking Instructions for details.

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