TimeReporting
System
Access
to University data through the TimeReporting System (TRS)
is restricted to GW employees who are specifically authorized
by appropriate University supervisors and TRS Security
Administration. You must attend a TRS training session
before access will be approved. The procedures outlined
below detail what steps are taken to secure a new account,
monitor its access and close it when it is no longer needed.
Questions about these procedures should be directed to
TRS Security Administration at (703) 726-4407 or timerep@gwu.edu.
Requests
for New TRS Accounts
To
request a new TRS account:
1. Go to the Request for TRS
Access/Existing Access Changes Form
2.
Fill in all required information, following the instructions
provided with the form. The required information, except
for signatures, can be filled in online if you have Adobe
Acrobat Reader version 5.x or higher. Alternatively, you
may print the form and complete it on paper. You must
print the form for required signatures.
3.
Read the Confidentiality Statement on page 4, which describes
necessary protection of proprietary and confidential information,
including data stored in the system as well as your account
login ID and password. Then sign the access request form.
By signing the access request form, you indicate that
you will comply with the terms of the agreement.
4.
Obtain required approval signature. Your department head
and, if applicable, your Dean must sign the form in the
space provided .
5.
Send the completed and signed form via Campus Mail to
TRS Security Administration at Payroll Services, Virginia
Campus, Building II, Suite 251or fax it to (703) 726-4407.
6.
After you have attended a TRS training session. TRS Security
Administration will contact you when your TRS account
ID is ready.
TRS Password and ID-related Procedures
Access to TRS is secured through your individually identifiable
user id/password combination, both of which will be included
in your TRS account setup notification. Access by individual
accounts is recorded in system logs, and TRS Security
Administration monitors activity.
•
Upon initial login to TRS, you must change your password.
After that, you will be required to change your password
every 90 days.
•
Passwords should be at least six characters in length,
and should contain a combination of letters and numbers.
Do not use a word that might be found in a dictionary
as your password.
•
If you lose or forget TRS password, contact TRS Security
Administration at (703) 726-4407 or timerep@gwu.edu
to have your password reset. You will be asked questions
to verify your identity and status as a TRS account holder.
Your reset password will be sent to your current GWMail
address.
•
Account holders are responsible for all use of their TRS
logins and are expected to keep their passwords confidential.
•
Once you are logged into TRS your access will “time
out” after 25 minutes of inactivity. To regain access
after an inactivity timeout, you must re-enter your login
ID and password.
Changes
to Existing Accounts
Department
managers are responsible for monitoring appropriateness
of their employees’ access to TRS, even if they
do not change jobs, and are expected to take steps described
below as soon as the need for a change in access is determined.
Requests
for Changes to Existing Access
In
the event that an authorized user changes positions within
the University, the user’s supervisor in his/her
old position is responsible for ensuring that TRS Security
Administration is notified of the change. The supervisor
of the individual must complete the Request
for TRS Access/Existing Access Changes Form. Check
“Delete Logon ID” and provide the TRS user
name and (if known) TRS logon ID in Section 1. Fill in
the appropriate fields in Section 1, sign and fax the
form to TRS Security Administration at (703) 726-4406.
In situations where immediate termination of access is
necessary, contact TRS Security Administration at (703)
726-4407. TRS Security Administration will deactivate
the user’s current account.
If
TRS access is required in the user’s new position,
the user must complete and submit a new Request
for TRS Access/Existing Access Changes Form, following
the procedures outlined in the Request for New TRS Accounts
section, obtaining approval from the new supervisor.
To
request a change in Banner organizations assigned to an
existing TRS account, or change in the type of access,
complete the Request
for TRS Access/Existing Access Changes Form. Check
“Access Change” and provide the TRS user name
in Section 1. Follow the general instructions listed under
Requests for New TRS Account, completing all required
information and obtaining the necessary signatures.
Requests
for Termination of TRS Access
Should
an authorized user no longer need access to TRS for any
reason (including termination of GW employment), the supervisor
of the individual must complete the Request
for TRS Access/Existing Access Changes Form. Check
“Delete Logon ID” and provide the TRS user
name in Section 1. Fill in the appropriate fields in Section
1, sign and fax the form to TRS Security Administration
at (703) 726-4406. In situations where immediate termination
of access is necessary, contact TRS Security Administration
at (703) 726-4407.
