1.
How do I know if I am exempt from paying federal taxes?
2.
If I am not exempt, how do I complete form W-4?
3.
Do I have to file a local tax form and pay local taxes?
4.
Which address do I use on my tax forms?
5.
How often do I need to complete my tax forms?
6.
Am I required to pay FICA and Medicare?
7.
How can I get tax advice or more help filling out the forms?
8.
Can I have my net pay split between multiple bank accounts?
9.
I’m leaving town before the next payday. Will I be
able to get my payroll check early?
10.
I have not received my Form W2 in the mail. How do I get
a copy?
11.
I received my paycheck (direct deposit) but the amount I
was paid is incorrect.
How do I get the difference in pay that is due to me?
12.
I’m a new employee, when will I receive my first paycheck?
13.
I have closed the bank account where my payroll direct deposit
was being made. How do I ensure that I receive my next pay
on time?
14.
I have a stale dated payroll check (check issued in excess
of 90 days) how do I get it replaced?
15.
I lost my payroll check. How do I get it replaced?
1.
How do I know if I am exempt from paying federal taxes?
If
you meet the conditions on item seven of Form
W-4, you may be exempt from federal withholding taxes;
however, you should consult a tax advisor or your parents
about your specific situation.
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2.
If I am not exempt, how do I complete form W-4?
If
you do not qualify to be exempt from federal taxes, you
should complete the worksheets on the front and back of
Form
W-4 or speak with your parents or tax advisor to determine
your correct filing status and allowances.
Note: If you claim exempt in line 7, line 5 must be
left blank.
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3.
Do I have to file a local tax form and pay local taxes?
You
must complete a local/state withholding form for the location
in which you reside while you are a student employee.
Each state will have different requirements, please review
the forms carefully and speak with your parents or a tax
advisor to determine your appropriate filing status.
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4.
Which address do I use on my tax forms?
On
the Form
W-4--use the address to which you would like your
Form W2 sent in January (most students choose their permanent
address).
On local tax forms--use the local address you're using
while in school.
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5.
How often do I need to complete my tax forms?
If
you claim exempt from withholdings, you must complete
a new Form
W-4 no later than February 15 of the following year
or your tax withholdings will be changed to "single"
and zero allowances.
You
should also re-do tax forms if you want to change your
withholdings or when the address you used on the form
changes.
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6.
Am I required to pay FICA and Medicare?
Full
and Part-Time students are not required to pay Social
Security or Medicare Taxes.
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7.
How can I get tax advice or more help filling out the forms?
Payroll
Services and Student Employment are not able to provide
any tax advice and are limited to the amount of help staff
can give in filling out forms. Please consult your parents,
a tax advisor, or the IRS (website: www.irs.gov,
telephone: 800-829-1040) for assistance.
Tax
Withholding Information from IRS.gov
Tax
Information for Employees from IRS.gov
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8.
Can I have my net pay split between multiple bank accounts?
You
can have your net pay split between more than one checking
or savings account. You simply complete a Direct Deposit
Request/Change Form and attach a voided check for each
bank account. Submit the form to one of the two University
Payroll Offices. You can obtain the Direct Deposit Request/Change
form from the Payroll Office or from the Payroll Services
website at forms.
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9.
I’m leaving town before the next payday. Will I be
able to get my payroll check early?
It
is the University’s policy not to release payroll
checks earlier than the established pay date. To circumvent
these types of problems, it is highly recommended that
you have your payroll deposited directly to your bank
account each payday. The Direct Deposit Request/Change
Form is located in the Payroll Office or on the payroll
website forms.
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10.
I have not received my Form W2 in the mail. How do I get
a copy?
Complete
a Duplicate Form
W2 Request and submit it to the Foggy Bottom Payroll
Office or you can fax it to that office at (202) 994-6958.
If the original Form W2 was returned to the University
it will be re-mailed to the address that you indicate
on your signed Duplicate
Form W2 Request. If the original was not returned
in the mail a duplicate copy will be mailed to the address
indicated on your signed request form within 10 business
days.
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11.
I received my paycheck (direct deposit) but the amount I
was paid is incorrect. How do I get the difference in pay
that is due to me?
Contact
your immediate supervisor and advise them of the problem.
Your supervisor will then have your department’s
Payroll Administrator research the discrepancy and if
warranted, will submit a payroll adjustment request to
the Payroll Services Department.
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12.
I’m a new employee, when will I receive my first paycheck?
a)
For bi-weekly payroll employees the pay dates are on Friday,
two weeks following the close of the payroll period. You
can access the bi-weekly payroll schedule that reflects
the pay periods and their associated pay dates via the
Payroll Website Calendar.
b)
For monthly payroll employees the pay dates are on the
last business day of the calendar month. You can access
the monthly payroll schedule that reflects the pay periods
via the Payroll Website Calendar.
Please call (703) 726-4462 with any questions.
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13.
I have closed the bank account where my payroll direct deposit
was being made. How do I ensure that I receive my next pay
on time?
You
should notify the Payroll Services Department immediately
by submitting a Direct
Deposit Request/Change Form. This form must be submitted
to Payroll Services two weeks prior to the pay date. You
can use this form to request:
a)
the direct deposit to your closed account be inactivated
b) your direct deposit be made to another active bank
account
If
your request is not received by Payroll Services in time
to process the change for the next pay date, your bank
will send a notification to payroll within 3 to 5 business
days that the funds submitted to the closed account have
been returned to the University. Once payroll receives
notification from the bank, a check for the returned amount
will be issued.
Note:
It is recommended that you change your direct deposit
information to reflect your new account prior to closing
your old account.
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14.
I have a stale dated payroll check (check issued in excess
of 90 days) how do I get it replaced?
You
should write “VOID” across the face of the
check and send it to Payroll Services along with a note
requesting that the check be reissued. The address and
location of the Payroll Services Offices are located on
the home page of the payroll website. The Payroll Services
Department will need the actual check before a replacement
check can be processed. Include the address
where the reissued check is to be mailed.
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15.
I lost my payroll check. How do I get it replaced?
If
your paycheck is lost, stolen or mutilated you can have
the check reissued by submitting a Stop
Payment Request Form to the one of the University's
Payroll Offices as soon as possible. Payroll Services
will submit the request to the bank to have a stop payment
placed on the check. The check will not be reissued until
after confirmation has been received.
It
is extremely important that you submit your stop payment
request as soon as you know the check is lost or stolen
to protect it from being cashed.
The
University has no obligation to replace a lost or stolen
check that has been cashed.
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