1.
How do I increase or decrease the amount that is currently
being withheld for federal and/or state tax withholding?
2.
Can I have my net pay split between multiple bank accounts?
3.
I’m leaving town before the next payday. Will I be
able to get my payroll check early?
4.
I have recently moved. How do I submit the change for my
new address?
5.
I recently moved to a different state. How do I stop the
tax deduction of my former state and start the deduction
for my current state?
6.
I have not received my Form W2 in the mail. How do I get
a copy?
7.
I received my paycheck (direct deposit) but the amount I
was paid is incorrect.
How do I get the difference in pay that is due to me?
8.
I’m a new employee, when will I receive my first paycheck?
9.
I have closed the bank account where my payroll direct deposit
was being made. How do I ensure that I receive my next pay
on time?
10.
I have a stale dated payroll check (check issued in excess
of 90 days) how do I get it replaced?
11.
I lost my payroll check. How do I get it replaced?
1.
How do I increase or decrease the amount that is currently
being withheld for federal and/or state tax withholding?
To
change your Federal Withholding complete a Form W4 (Employee’s
Withholding Allowance Certificate) indicating the number
of allowances you wish to claim. To change your state
withholding, complete the appropriate State Withholding
Certificate. You can obtain these forms from one of the
University Payroll Offices or from the Payroll Services
website at forms. Submit the
completed forms to one of the University Payroll Offices.
The office locations and mailing addresses are posted
on the home page of the Payroll Services website.
Tax
Withholding Information from IRS.gov
Tax
Information for Employees from IRS.gov
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2.
Can I have my net pay split between multiple bank accounts?
You
can have your net pay split between more than one checking
or savings account. You simply complete a Direct Deposit
Request/Change Form and attach a voided check for each
bank account. Submit the form to one of the two University
Payroll Offices. You can obtain the Direct Deposit Request/Change
form from the Payroll Office or from the Payroll Services
website at forms.
Direct
Deposit Information
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3.
I’m leaving town before the next payday. Will I be
able to get my payroll check early?
It
is the University’s policy not to release payroll
checks earlier than the established pay date. To circumvent
these types of problems, it is highly recommended that
you have your payroll deposited directly to your bank
account each payday. The Direct Deposit Request/Change
Form is located in the Payroll Office or on the payroll
website forms.
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4.
I have recently moved. How do I submit the change for my
new address?
The
University maintains a variety of addresses. Although
some of the addresses can be changed online using the
GWeb
Information System, the W4 address must be changed
by Payroll Services.
The
W4 Address is the address where your Form W2 is mailed
and is also the address that is found on your check stub
or direct deposit advice. You will need to complete a
new Form W4 that includes your new address in Box 1 and
submit the form to one of the University Payroll Offices
or fax to (703) 726-4406 (Virginia Campus Payroll Office).
If
you have moved to a different state you will need to complete
a new state withholding certificate and submit it directly
to one of the University Payroll Offices or fax it to
(703) 726-4406 (Virginia Campus Payroll Office). You can
access the appropriate State Withholding Form through
the payroll website forms.
Note:
Be sure to update your address with your current benefit
plan carriers. For more information contact the Benefits
Department at (202) 994-9620.
Note:
Changing one of your addresses in the GWeb Information
System does not automatically change all addresses.
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5.
I recently moved to a different state. How do I stop the
tax deduction of my former state and start the deduction
for my current state?
Submit
the state tax deduction form for your current residence
to the Payroll Services Department as soon as possible.
In processing this form, Payroll Services will automatically
stop the deduction for your previous state and activate
the deduction for the current state. You will also need
to complete a new Form W4 to update the address where
your Form W2 is mailed. State and federal tax withholding
tax forms can be found at forms.
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6.
I have not received my Form W2 in the mail. How do I get
a copy?
Complete
a Duplicate Form
W2 Request and submit it to the Foggy Bottom Payroll
Office or you can fax it to that office at (202) 994-6958.
If the original W2 was returned to the University it will
be re-mailed to the address that you indicate on your
signed “W2 Request Form”. If the original
was not returned in the mail a duplicate copy will be
mailed to the address indicated on your signed request
form within 10 business days.
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7.
I received my paycheck (direct deposit) but the amount I
was paid is incorrect. How do I get the difference in pay
that is due to me?
Contact
your immediate supervisor and advise them of the problem.
Your supervisor will then have your department’s
Payroll Administrator research the discrepancy and if
warranted, will submit a payroll adjustment request to
the Payroll Services Department.
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8.
I’m a new employee, when will I receive my first paycheck?
a)
For bi-weekly payroll employees the pay dates are on Friday,
two weeks following the close of the payroll period. You
can access the bi-weekly payroll schedule that reflects
the pay periods and their associated pay dates via the
Payroll Website Calendar.
b)
For monthly payroll employees the pay dates are on the
last business day of the calendar month. You can access
the monthly payroll schedule that reflects the pay periods
via the Payroll Website Calendar.
Please
call (703) 726-4462 with any questions.
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9.
I have closed the bank account where my payroll direct deposit
was being made. How do I ensure that I receive my next pay
on time?
You
should notify the Payroll Services Department immediately
by submitting a Direct
Deposit Request/Change Form. This form must be submitted
to Payroll Services two weeks prior to the pay date. You
can use this form to request:
a)
the direct deposit to your closed account be inactivated
b) your direct deposit be made to another active bank
account
If
your request is not received by Payroll Services in time
to process the change for the next pay date, your bank
will send a notification to payroll within 3 to 5 business
days that the funds submitted to the closed account have
been returned to the University. Once payroll receives
notification from the bank, a check for the returned amount
will be issued.
Note:
It is recommended that you change your direct deposit
information to reflect your new account prior to closing
your old account.
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10.
I have a stale dated payroll check (check issued in excess
of 90 days) how do I get it replaced?
You
should write “VOID” across the face of the
check and send it to Payroll Services along with a note
requesting that the check be reissued. The address and
location of the Payroll Services Offices are located on
the home page of the payroll website. The Payroll Services
Department will need the actual check before a replacement
check can be processed. Include the address
where the reissued check is to be mailed.
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11.
I lost my payroll check. How do I get it replaced?
If
your paycheck is lost, stolen or mutilated you can have
the check reissued by submitting a Stop
Payment Request Form to the one of the University
Payroll Offices as soon as possible. Payroll Services
will submit the request to the bank to have a stop payment
placed on the check. The check will not be reissued until
after confirmation has been received.
It
is extremely important that you submit your stop payment
request as soon as you know the check is lost or stolen
to protect it from being cashed.
The
University has no obligation to replace a lost or stolen
check that has been cashed.
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