University Relations also maintains a file of photographs taken for various publications prior to 2001. Members of the GW community and the media may borrow photographs from the files by contacting the office at (202) 994-6460 and making an appointment. Some photographs may be used free of charge; others require payments to the various photographers.

A department can use its images as often as it needs without additional fees. The photos are the property of The George Washington University. The Office of University Relations reserves the right to use any image for its own purposes.

There is a three-hour minimum on weekends and a three-hour minimum before 8:30 a.m. after 5 p.m. on weekdays.

Please provide at least 24 hours notice if your event is cancelled, postponed, or moved to an alternate location.

An invoice either will be delivered to you with your materials or faxed to your office. Please sign the invoice, add all necessary information (Oracle number; additional contact information), and fax it back to the Office of University Relations at (202) 994-9025. University Relations reserves the right to request prepayment for all services.

Completion of this contract will grant the holder unlimited usage of the purchased image with no additional fees unless the user fails to properly credit the photographer. Unless previously agreed upon, if an image is used without the appropriate credit (photographer name / The George Washington University) the users agree to pay four times the original contract value (not to exceed $1,000).

For University offices that hire freelance photographers, University Relations offers a Photo Release Form for photography subjects to sign. This form authorizes GW to publish the photographs taken for use in University printed publications, University Web sites, and advertising.