Rates and
Procedures
Media and Public Affairs Building
Jack Morton Auditorium
805
21st Street, NW
Washington, DC 20052
(202)994-7736
Rental Rates:
Jack Morton Auditorium Flat
Day Rate Rental
|
Outside Clients
|
GW Departments
|
GW Student Groups
|
Non-Profit Organizations
|
MPA Bldg. Tenants
|
|
| Fee: |
$2,500*
|
$400*
|
$300*
|
$1,500*
|
$200*
|
*Plus $300 minimum for audio/visual support per person for four hours. $75 each additional hour per person.
We will provide you with an archival digital audio recording of your event for an additional $75. We also can provide an archival DVD recording for an additional $150.
PLEASE NOTE THAT ALL CLIENTS WHO REQUEST TV PRODUCTION SERVICES AND/OR MUSICAL PRODUCTION SERVICES WILL BE CHARGED THE $2,500 RATE. THIS RATE APPLIES IF:
Rental fees include set up, clean up, tables and chairs available within the MPA building, housekeeping and an on-site student manager. The green room and 2nd floor gallery lobby are also available to the client at no extra charge. It is the responsibility of the client to arrange for and pay all catering fees through GWU Colonial Catering at (202) 994-7472 or Catering Solutions at (202) 775-8367 (outside caterers must submit a Certificate of Liability Insurance prior to the event.) You may also bring in your own caterer. Rental fees do not include security guards or additional out-of-house equipment. Art Gallery Lobby Area Reception Rental Only (2nd Floor)* *To request only the 2nd Floor Art Gallery Lobby Reception space, request forms must be submitted one month prior to the event date, no sooner, to receive the discounted charge. If reserved earlier than 30 days, you will be charged the full amount of renting the Jack Morton Auditorium. Schedule
of Payments: GW
Departments/Student Groups Non-GW
Community Clients Cancellations
and Refunds: ALL
CANCELLATIONS MUST BE IN WRITING. Jack Morton Auditorium rental cancellation:
- The event is being filmed.
- The event requires scenic and/or lighting changes, multiple acts, etc.
- The event includes singing, dancing or live music.
- The event calls for live video mixing.
- The event requires hiring outside audio/visual technicians.
(AGL Reception Area use is free with JMA Flat Day Rate Rental. Fees for AGL rental without corresponding event in JMA are listed below):
Outside Clients
GW Departments
GW Student Groups
Non-Profit Organizations
MPA Bldg. Tenants
Fee:
$500
$250
$250
$250
$200
At time
of Booking:
For departments, completed Reservation Request Form including six-digit Banner number. For student groups, completed
Interdepartmental Procurement (IP) Form for full amount, on the Oracle
Financial System. The Oracle account number designated
for the MPA Building is 59535. No other number can be used.
At time
of Booking:
$250 Security
Deposit (Fully refundable following event, assuming no damages)
Date
of Contract:
50% of
total Rental Fees
Day of
Rental:
50% of
total Rental Fees (Final Payment)
More than 30
Days before rental date:
No charge/full refund
Less
than 30 days before rental date:
50% charge of full rental amount
Cancellations or changes in A/V technician needs or event call times:
| Less than 48 hours before event call time: | 50% charge for technical services |
| Less than 24 hours before event call time: | Full charge for technical services |
805 21st Street, NW
Washington, DC 20052
(202) 994-7736 (phone)
(202) 994-7971 (fax)
mereg@gwu.edu