ACPH-VMS TOOLS TABLE OF CONTENTS

SETTING-UP THE VOLUNTEER MANAGEMENT SYSTEM

1. NOTIFICATION & ACTIVATION of ACPH-VMS

·       ACTIVATION PROCEDURE (VMS A1)

·       NOTIFICATION & ACTIVATION MESSAGES (VMS A2)

 

2. MOBILIZATION of ACPH-VMS

·       MOBILIZATION CHECKLIST (VMS L1)

·       ACPH VPOA & VMC SITE SELECTION (VMS L2)

·       ACPH VMC SITE SET-UP (VMS L3)

·       VPOA / ACPH-VMC SIGNAGE  (VMS L4)

 

RUNNING THE VOLUNTEER MANAGEMENT SYSTEM

 

3. MANAGEMENT TOOLS required for ACPH-VMS

·          INITIAL EVENT LOG (VMS 201)

·          ORGANIZATIONAL CHART (VMS 207)

·          PERSONNEL CHECK-IN LIST (VMS 211)

·          VMS ASSIGNMENT LIST (VMS 203)

·          JOB ACTION SHEETS

·          VMS HEALTH & SAFTEY PLAN (VMS 208)

·          SITUATION UPDATE (VMS 209)

·          GENERAL MESSAGE (VMS 213)

·          INCIDENT EXPENSE LOG (VMS M3)

 

4. LOGISTICS TOOLS required for ACPH-VMS

·          TRANSPORTATION REQUEST LOG (VMS L5)

·          MEDICAL PLAN (VMS 206)

·          COMMUNICATIONS PLAN (VMS 205)

 

COORDINATING WITH THE INCIDENT COMMAND/MANAGEMENT SYSTEM (ICS/IMS)

 

5. INCIDENT INTEGRATION TOOLS required for ACPH-VMS

·          ASSIGNED VOLUNTEER SCHEDULING & TRACKING FORM (VMS T1)

·          TROUBLE DESK INFORMATION FORM (VMS T2)

·          VOLUNTEER INCIDENT REPORT (VMS T3)

·          VOLUNTEER PERFORMANCE EVALUATION FORM (VMS 226)

·          VMS OPERATIONS WORKSHEET (VMS 215)

 

RECRUITING VOLUNTEERS INTO THE VOLUNTEER MANAGEMENT SYSTEM

 

6. VOLUNTEER NOTIFICATION & RECRUITMENT TOOLS

·          VOLUNTEER RECRUITMENT REQUEST PROCESS/TEMPLATE (VMS R1)

·          NOTIFICATION MESSAGES FOR PRE-REGISTERED VOLUNTEERS (VMS R2)

 

PROCESSING VOLUNTEERS THROUGH THE VOLUNTEER MANAGEMENT SYSTEM

 

7. VOLUNTEER REGISTRATION & ORIENTATION TOOLS

·          ORIENTATION & ACKNOWLEDGEMENT OF RESPONSIBILITIES (VMS P1)

·          PUBLIC HEALTH RISK STATEMENT FOR VOLUNTEERS (P1a)

·          VOLUNTEER REGISTRATION & CREDENTIALS FORM (VMS P2)

·          RELEASE OF INFORMATION FORM (VMS P3)

·          LIABILITY FORM (VMS P4) – information still required from ACPH

·          VOLUNTEER PROCESS CHECKLIST (VMS P5)

 

 8. VOLUNTEER IN-PROCESSING TOOLS

·          VOLUNTEER ASSIGNMENT SLIP (VMS P6)

·          EQUIPMENT ISSUE & RETURN FORM (VMS P7)

·          ASSIGNMENT BRIEFING TEMPLATE (VMS P8)

·          VOLUNTEERS AWAITING ASSIGNMENTS (VMS P9)

 

9. VOLUNTEER DEPLOYMENT/OUT-PROCESSING TOOLS

·          OUTPROCESSING/REHABILITATION CHECKLIST (VMS P10)

·          EXPOSURE FORM (VMS P11)

·          VOLUNTEER FEEDBACK FORM (VMS P12)

·          RECEIPT FOR VOLUNTEERING (VMS P13)

 

DEMOBILIZING THE VOLUNTEER MANAGEMENT SYSTEM

 

10. DEMOBILIZATION of the ACPH-VMS

·          DEMOBILIZATION & RECOVERY CHECKLIST (VMS M4)