The University generally recognizes the following paid holidays:
- Independence Day
- Labor Day
- Winter Holiday
- New Year's Day
- Martin Luther King, Jr. Day
- Inauguration Day
- President's Day
- Memorial Day
Specific dates for observance of these holidays are announced
annually in a memorandum to department heads and are available as
Schedule on the Human Resources website. Collective bargaining agreements may supersede this general policy. Employees covered by a collective bargaining agreement should be directed to consult their agreements for information on holidays.
Regular full-time employees are eligible to receive 8 hours of holiday time for each paid university holiday. Regular part-time employees receive prorated holiday time based upon percentage of effort; the number of hours you are scheduled to work per week divided by 40.
Because of the nature of university operations, employees sometimes must work on scheduled holidays. Employees who work on one of the university's recognized holidays should be compensated on the same basis as if the day were not a holiday. Supervisors must provide the employee with an alternate day off. Additional guidance can be found in Compensating Employees - Holidays and Work Schedules.
Approved Annual Time
University holidays that occur during approved periods of annual time should not be charged against annual time but should be charged to holiday time.
Employees must be in a paid status immediately preceding a holiday to be paid for the holiday.
Approved Annual Time
Regular part-time employees receive prorate holiday time based upon percentage of effort.
The number of prorated holiday hours is equal to an employee’s weekly scheduled hours divided by 5 (days). See the table below for examples:
|Scheduled Work Hours
||Holiday Proration Hours
Below are a number of scenarios for using prorated holiday leave.
Holiday falls on an employee’s regular work day:
- Option 1 - Employee takes prorated holiday time (based on % of effort) and does not receive pay for the remaining hours not worked, if any.
- Option 2 - Employee takes prorated holiday time and uses annual time for the difference between the prorated holiday time and any additional time normally worked.
- Option 3 - Employee takes prorated holiday time and, if approved by supervisor, works any additional hours that would normally be worked on another day during the same week.
Holiday falls on a day an employee does not work:
- Option 1 - Employee works a regular day and gets additional pay for their prorated holiday time.
- Option 2 - Employee takes their prorated holiday time on a regular work day in the same week as the holiday.