Annual Time

All All regular full-time employees accrue annual time based on years of their employment at the university. Regular part-time employees accrue time based on their level (percentage) of effort, i.e., number of hours of worked per week.  Annual time is used for such purposes as vacation, emergencies, and/or religious observances.

Supervisors must approve annual time before it begins, if it is scheduled, or be notified through established departmental procedures if it is unscheduled. All annual time is available on the first day of each fiscal year (July 1) and may be borrowed in advance of accrual. Annual time must be used by the end of the fiscal year (June 30). The exception to this use-it-or-lose-it policy is that Vice Presidents may approve a maximum carryover of five days of annual time into the next fiscal year to be used by August 31.
Employees who borrow un-accrued annual time and conclude their employment from the university before accruing the annual time will have an amount equal to the un-accrued annual time deducted from their final paycheck.

Supervisors should refer to the information in this section to answer questions regarding the administration of annual time. Any questions regarding abuse of annual time should be directed to Human Resources at (202) 994-8600.

Annual Time Accrual
Administration of Annual Time