Annual Leave

All regular full-time and regular part-time employees accrue annual leave based on years of employment. Annual leave is used for such purposes as vacation, emergencies, and religious observances.

Supervisors must approve annual leave before it begins, if it is scheduled, or be notified through established departmental procedures if it is unscheduled. All annual leave is available on the first day of each fiscal year (July 1), is taken in one-hour increments and may be borrowed in advance of accrual. Annual leave must be used by the end of the fiscal year (June 30); it does not carry over into the next fiscal year. The exception to this use-it-or-lose-it policy is that Vice Presidents may approve a modest carryover of annual leave into the next fiscal year.

Employees who borrow unaccrued leave and conclude their employment from the University before accruing the leave will have an amount equal to the unaccrued leave deducted from their final paychecks.

Supervisors should refer to the information in this section to answer questions regarding the administration of annual leave. Any questions regarding abuse of annual leave should be directed to the Employee Relations Division at (202) 994-9611. All other questions should be directed to the Employee Benefits Administration Division at (202) 994-9620.

Annual Leave Accrual
Administration of Annual Leave