Annual Leave Accrual
Annual Leave Accrual for Regular Full-Time Employees
Please refer to the accrual schedule below to determine how annual leave is accrued.
|
Years of Service
|
Nonexempt Employees
Annual Leave Days Accrued
|
Exempt Employees a
Annual Leave Days Accrued
|
|
0 through the end of the 2nd year
|
13
|
15
|
|
3rd through the end of the 4th year
|
15
|
18
|
|
5th through the end of the 15th year
|
21
|
21
|
|
After the 15th year
|
24
|
24
|
|
a Annual leave provided to full-time research employees is 21
days and is not affected by years of service.
|
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Annual Leave Accrual for Regular Part-Time Employees
For regular part-time employees, the annual leave accrual rate is based upon percentage of
effort (number of hours worked per week divided by 40) and does not change with years of
service. For nonexempt employees, the accrual rate is the percentage of effort multiplied by one
day per month. For exempt employees, the accrual rate is the percentage of effort multiplied by
1.25 days per month. For annual leave calculation purposes, one day equals eight hours.
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Impact of Absence Without Approved Leave (AWOL) on Annual Leave Accrual
An employee who is absent without approved leave (AWOL) will not accrue leave for the entire
month in which the absence without approved leave (AWOL) occurs. In addition to not being able to
accrue leave during that month, the employee will be charged one day of annual leave for each
separate absence without approved leave (AWOL) occurrence. The employee is also not paid for that day.
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Pro-Rating Annual Leave
Accrual of annual leave for a month may be pro-rated for a number of reasons. For example, a new
employee who begins work after the first workday of the month will have his or her annual leave
accrual pro-rated for that month. Annual leave is also pro-rated for periods of unpaid absence,
such as leave taken under the Family and Medical Leave Act (FMLA), leave of absence, or
temporary disability. Please refer to the chart below for more information
on pro-rating leave.
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Pro-Rated Annual Leave
|
|
Unpaid Workdays
|
Leave Days Accrued
|
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1 to 5
|
Normal accrual rate
|
|
More than 5 to 11
|
1
|
|
More than 11 to 16
|
0.5
|
|
More than 16
|
0
|
Example of pro-rated leave: A newly hired employee who began work on the
14
th working day of the month would earn .5 days of annual leave.
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