Leave of Absence
Eligibility
Employees who have completed their Introductory Employment Period but have fewer than six months
of service in a regular position may request a leave of absence for a period not to exceed 10
workdays. Employees who have completed six months of service in a regular position may request
a leave of absence for a period not to exceed 90 calendar days.
Employees must exhaust all annual and sick leave (if appropriate) before they may request a leave of absence.
Once an employee has exhausted sick (if appropriate) and annual leave, in order for any additional time off to be
considered unpaid leave, the employee must submit a written request and the request must be
approved. Otherwise the employee will be considered absence without approved leave (AWOL). A
leave of absence is always unpaid leave.
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Requests for Leave of Absence
An employee must submit a written request for a leave of absence in advance of the intended leave
to the appropriate department head. The request must include the purpose of the leave, the date
the leave is to begin and the date the employee intends to return to work. Please see the chart
below for pertinent information regarding requests for leave of absences
and approval procedures.
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Leave of Absence Requests
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Leave Periods
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Required Approvals
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Up to 10 workdays
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Department Head
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More than 10 workdays, but fewer than 90 calendar days
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Written approval of Vice President or Dean
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90 calendar days or more
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Written approval of Vice President or Dean
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Leave extension beyond original leave period
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Written approval of Vice President or Dean
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Leave extension beyond 90 calendar days
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Written approval of Vice President or Dean
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New request for a leave within six consecutive calendar months following previous leave
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Written approval of Vice President or Dean
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Supervisors must forward all leave of absence requests and
CIS
forms, along with the written approval or denial, to Benefit
Services. Employee Benefits Administration will then forward to Records for inclusion
in the employee's personnel record.
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Reinstatement
An employee who returns to work within the approved leave period is guaranteed reinstatement to
his or her former position or an equivalent position. Failure to return to work within the
approved period will result in termination unless the employee has requested and been granted an
extension.
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Effect of Leave of Absence on Annual Leave and Sick Leave
An employee on leave of absence will not accrue annual leave or sick leave for any full calendar
month of absence. Employees on leave of absence for some portion of a calendar month will receive
pro-rated annual leave and
pro-rated sick leave
for that month.
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Effect of Leave of Absence on Merit Increases
For leave of absence periods exceeding 90 calendar days, the amount of merit increase,
if any, will be prorated in accordance with University guidelines.
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Effect of Leave of Absence on Benefits
While out on an approved leave of absence, employees are eligible to continue their benefits. In order for the benefits to continue, the employee must remit the total premium cost to the University on a monthly basis for each of the benefits he/she wishes to maintain during their absence. The Employee Benefits Administration Department will advise the employee of the monthly cost and where to submit the payment(s).
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