Time Reporting System Guidelines

The University uses an automated Time Reporting System (TRS) to record time worked in order to:

• Collect the data necessary to pay employees in an accurate and timely manner
• Record paid and unpaid absences from work
• Track compliance with appropriate governmental regulations
• Maintain required supporting documentation
• Allocate an employee's pay to multiple jobs (labor distribution)

Responsibility for Accurate Time Reporting
The employee and his or her immediate supervisor are responsible for accurate and timely reporting of employee time and attendance. A nonexempt employee must assume responsibility for accurately reporting his or her hours worked on a daily basis. The supervisor must review, approve, and report all hours worked and any paid or unpaid time off for a nonexempt employee.

Employees may only enter time for themselves from locations approved by their supervisors. Employees and supervisors found to be reporting time and attendance information improperly are subject to disciplinary action up to and including termination.

Supervisory Responsibilities
Employee Responsibilities