Holidays and Work Schedules

When University departments remain open on holidays, the following guidelines apply:

Employees Scheduled to Work on a Holiday
An employee in an exempt or nonexempt position who works on a holiday will be paid as if the day were not a holiday and will be provided a substitute day off.

Employees Whose Regularly Scheduled Day Off Falls on a Holiday
An employee who is not regularly scheduled to work on a holiday will not receive any pay for the holiday but will receive a substitute day off with pay in lieu of the holiday.

Timing for Using a Substitute Day
A substitute day off must be taken within 60 days of the holiday or before the end of the fiscal year, whichever is earlier. If the employee cannot take a substitute day off within that time, he or she will be paid an amount equal to his or her base rate or salary for 20 percent of his or her normal workweek at the time of the holiday.

Employees Scheduled to Work on a Holiday But Who Fail to Report
When an employee is scheduled to work on a holiday but fails to do so, he or she is not entitled to a substitute day off. The supervisor may treat the absence on the holiday as annual leave, sick leave, or absence without approved leave (AWOL), as circumstances warrant. The application of an absence without approved leave (AWOL) status for an exempt employee must be reviewed with Compensation or the HR Client Partner before it is implemented.

If the employee is absent without approved leave (AWOL) on the workday immediately preceding or following the holiday observance but works on the holiday, the employee will be paid for the holiday, but no substitute day off will be granted.

(updated 05/2010)