A committee will do everything associated with the event – including contacting any speakers/performers for the event, talking to Event Planners (if needed), scheduling and coordinating volunteers for the event – who needs to bring what, people to set up, break down

Committee will coordinate with Christina or Eleanor to reserve space for the event (clizzi@gwu.edu, ellapg@gwu.edu)

DETAILS

For any food at the event - talk to the Food Service Coordinators about filling out the appropriate food waivers.

Peter Goldberg - pgold835@gwu.edu

Simone Smith - Harukosama@gmail.com

Advertising will be done in cooperation with the following people:

PR Coordinator – Alicia Green - green.alicia@gmail.com

Media Liaison – Marlene Ailloud - mailloud@gwu.edu

Fliers – Sara Olliveri - soliveri@gwu.edu

Coordinating with other Student Groups and Sending stuff over group listservs:

Melissa Dentch mdentch@gmail.com

Laura Karr laurapk@gwu.edu

Alicia or the committee need to write up an event description blurb about to be sent out over listservs and to other groups for advertising as well as through the faculty and faith groups liaisons. Whoever writes the blurb needs to send it to Melissa and Laura.

Melissa Dentch mdentch@gmail.com

Laura Karr laurapk@gwu.edu

Jeff Lamoureux (Faith Groups) - jlamoure@gwu.edu

Kathryn Cusma (Faith Groups) - Kcusma@gwu.edu

Amanda Formica (Faculty Liaison) – aformica@gwu.edu

Deadlines:

SCHEDULE A ROOM ASAP

Within 2 days of the event being approved by the group, schedule a room

Need to talk to Christina or Eleanor

CLizzi@gwu.edu or ellapg@gwu.edu

Budget for Event – 2-3 days

Talk to the Very –Good-Looking Treasurer/Thom Gennaro

tgenarro@gwu.edu

Determine is co-sponsorship with SA etc. is needed

Food Waivers – within 1 week

Contact Peter and Simone

(pgold835@gwu.edu, harukosama@gmail.com)

Student Group Co-Sponsorships (for additional publicity, money, support)

Talk to Lara and Melissa, and Faith Group Liaisons if applicable within 5 days

All groups need to be confirmed within 2 weeks if the groups want to be on the flyer.

Fliers

Designing and Approving Fliers:

3 weeks before the event need final copy of flier and palmcards

See attached sheet on Flier and Palmcard requirements

Contact Flier Girl – soliveri@gwu.edu

Flier girl will get fliers approved and copied

Give them to SAC, Scheduling Office to be put in office, bulletin boards in Marvin Center.

Posting and Distributing Fliers

2.5 Weeks before event

Coordinated by Committee and Alicia (if needed)

Warning: It’s hard to get space if you don’t do this way ahead of time.

Bring Tape!

Places to Post: Dorms, Classroom buildings, Academic Center, Outdoor Community Posts

Palmcarding – Committee does this as they determine

Tell Sara if you want palmcards, how many to make

Make sure you arrive at your event AT LEAST a half hour early for your event!!!!

To set up an appointment with us and in case you need anything, call

Christina Lizzi 724 816 8350

Eleanor Grewal 202 422 2050