| Journal Entries |
| 1. I have two GW GL responsibilities; one is called GW GL Entry O-XXXX and the other GW GL Entry A-XXXX, what does this mean? |
| Answer: |
The string of characters begins with "O-", the data restrictions are based on Organization values, if "A-", then Account based. |
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| 2. Where can I find the policies and procedures for processing manual journal entries? |
| Answer: |
Click on the web link:
http://eas.gwu.edu/home/support/procedures/gl/ManualJEntriesAndAttachments.pdf
to view this information.
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| 3. How can I find out who approves journals?
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| Answer:
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Your supervisor approves your journals. If you have additional questions about your approver you can contact Financial System Support @ 6-4002
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| 4. If my approver is not available, can I get my journal forwarded to someone else?
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| Answer:
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Yes, you can contact the Financial Systems Support department @ 6-4002 to request your journal to be forwarded to someone other than your designated approver.
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| 5. If I key in a manual journal on the last day of the month will my journal be processed for that month?
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| Answer:
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Yes, if proper documentation is attached to the journal.
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| Accruals |
| 1. What are accruals?
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| Answer:
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Accruals are expenses incurred but not yet paid or recorded.
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| 2. How often are accruals recorded to the Budget Performance Reports?
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| Answer:
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Payroll accruals are recorded monthly to the Budget Performance Reports.
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| 3. When are accruals reversed?
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| Answer:
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Accruals are reversed in the following month when the expense is paid. Please do not submit any journal entries to adjust, reclass, or reverse accruals.
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| 4. What do I do if I found an error or a charge that I do not recognize on my Budget Performance Report?
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| Answer:
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You can contact a staff member of University Accounting Services. See contact list below.
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| 5. Who do I contact about questions on my Budget Performance Reports?
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| Answer:
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You can contact Financial System Support @ 6-4116.
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| 6. When do I use a Departmental Correction Form (DCF) versus a Manual Journal Entry Form?
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| Answer:
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Departmental Correction Form (DCF) is used to correct charges with a source of Payables or Purchase Invoices and Manual Journal Entry Form is used when departments agree to share expenses or to correct charges incorrectly process by service providers (ex. Postage, Telecom, etc)
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| 7. Is there a monthly calendar on key closing dates?
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| Answer:
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Yes, the monthly calendar is on the EAS webpage. You can access this calendar using this link: http://eas.gwu.edu/home/gwufin/home.html
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| 8. When will the year-end closing schedule key dates be published?
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| Answer:
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The year-end closing schedule of key dates is published in the month of April on the Oracle webpage by clicking on this link: http://eas.gwu.edu/home/gwufin/home.html
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| Cash Transfers and Checks |
| 1. Who do I contact to have money wired to the GWU cash account?
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| Answer:
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Walter Leathers - Treasury Management @4-1007
Email: wleather@gwu.edu
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| 2. Who do I contact to find out if a wire has been received in the GWU cash account?
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| Answer:
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Satpal Beri, University Accounting Services @6-4118
Email: sberi@gwu.edu
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| 3. How should I get a replacement check if the check issued by GWU was not received by me but cashed per bank record?
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| Answer:
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You need to submit a duly notarized affidavit on bank prescribed form to get reimbursement. Copy of the form may be obtained from a. Satpal Beri, UAS (for AP Checks) @6-4118) or b. Israel Uwakolam, UAS (for Payroll checks) @6-4124.
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| 4. How can I get a copy of a cancelled check issued by GWU?
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| Answer:
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Send an email request with the related check number, amount, the payee, and cleared date of the check to: Ivanete Oliveira [ioliveir@gwu.edu] or Satpal Beri [sberi@gwu.edu].
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| Credit Card Merchant Accounts |
| 1. Who do I contact to establish a new Merchant Account for my department?
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| Answer:
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Walter Leathers, Director of University Cash Mgmt, 202-994-1007
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| 2. How do I prepare journal entries to record credit card activity on my department's new Merchant Account?
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| Answer:
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Contact University Accounting Services @6-4047,
for "Departmental Procedures - Recording Credit Card Transactions". You can access the procedures using this link:
http://eas.gwu.edu/home/support/documentation/11i/CashCreditCardDeposits.pdf
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| Contact Us |
| University Accounting Services On-Line Directory
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