Payroll Policies and Procedures
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Table of Contents
IntroductionPayroll Services is responsible for the timely and accurate payment of salaries and wages and tax withholdings for all University employees. Payroll Accounting ensures that the payroll transactions comply with generally accepted accounting principles and that all transactions are correctly posted to the general ledger. Specific responsibilities include:
All University paychecks and direct deposit notices contain a statement reporting pay period and year-to-date earnings, deductions and benefit information. Explanations of the data reported on the earning statement are covered in these procedures. Also included are policies for check distribution, recovery of overpayments, requesting stop payments and reissuing checks and correction of errors. Employees may have their pay directly deposited to their financial institutions. These procedures include instructions for establishing and changing direct deposit requests.
All employees are required to complete tax withholding forms. Withholding allowances determine how much tax is withheld from an employee's paycheck. Information on obtaining tax withholding certificates and for requesting changes in withholdings is contained in these procedures.
The Payroll Procedures also address payroll accounting, including an
explanation of labor charges defined in University systems, understanding
monthly labor reports and requesting redistributions of labor
Last Update : December 2003