University Writing and Research Symposium
Your best bet to make sure all your equipment will work the
way you want it to is to arrive early
enough to your session to check the
equipment, upload your
material from your flash drive to the session computer (or cue up your
video clip), and do a test
run of your material as you would use it in the presentation. Doing
save you time and it will relieve some of your anxiety about doing the
If you are part of a group
presentation, you might assign one
your people the job of working the technology while the rest of you run
GW faculty and technical staff will be on hand to help out. If you can't find anyone to help, check with the information table in front of Post Hall in the Academic Building.
Assume something will go wrong. With presentation technology, something always does -- networks go down, your files turn out to be incompatible with the version of software on the computer (see the "PowerPoint" section below), documents inexplicably don't open, no one can figure out how to work the remote for the DVD player, etc.
So have have a back-up plan, and have a back-up plan for your back-up plan. For example, say you're interested in showing something that appears on a web site. While you'll probably be able to access the internet, you should also download and archive the pages you want to look at as files that you bring on a flash drive. As a last resort, you might even plan on having page printouts to pass around.
Expect No Problems
Having said all that, we don't actually anticipate there being
major problems: the equipment works, it has been tested in the rooms in
which you'll find it, and we will have faculty and staff on hand to
help you through the process of using it.
All presentation spaces have a dedicated
set-up; all have internet access; most have wireless. To make things
easy, reliable, and quick, we strongly recommend that you bring all necessary files on a flash (or
"jump" or USB)
drive. This enables all presenters in a session to upload their
material to a single, on-site computer before the session begins. This
is infinitely preferable to everyone trying to connect and disconnect
their individual laptops during the session (though we will do our best
to accomodate you if you if that's how it has to be).
Though slower, you might also burn files to CD as a
failsafe. Slowest of all, you might
also email yourself the files. We recommend this only as a final backup
The PowerPoint Question
...itself a subcategory of The Microsoft Question.