Workflow for Transfers Involving Temporary/Wage Account Employees

The matrix below provides guidance about the forms necessary for transfers involving temporary/wage account employees and the routing of these forms.

Task	Initiating Department	Forms to be Forwarded	Receiving Department	After Receiving Department has reviewed, forms are forwarded to
Regular Employees in a University Department Transferring to Temporary/Wage Account Positions1	The hiring department	Change in Status form	Vice President's Office University Budget Office located at Rice Hall, 2121 Eye Street, N.W., on the 7th floor. (202) 994-7401	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220. (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Regular Employees in a Medical Center Department Transferring to Temporary/Wage Account Positions1	The hiring department	Change in Status form	Health Affairs Administration Office, located at Ross Hall, #714, 2300 Eye Street, N.W. (202) 994-2137	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220. (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Regular Employees in a University or Medical Center Department Charged to a Research Grant Transferring to Temporary/Wage Account Positions1	The hiring department	Change in Status form	Research Services Coordinator in the Office of Research Services Visit the web site to obtain the names of the Research Services Coordinators, their areas of assignment, campus addresses, and telephone numbers.	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220. (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Transferring from One Temporary/Wage Account Positions to in a Another University Department1	The hiring department	Change in Status form	Vice President's Office	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220 (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Transferring from One Temporary/Wage Account Positions to Another in a Medical Center Department1	The hiring department	Change in Status form	Health Affairs Administration Office, which is located at Ross Hall, #714, 2300 Eye Street, N.W. (202) 994-2137	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220. (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Transferring from One Temporary/Wage Account Positions to Another that is charged to a Research Grant1	The hiring department	Change in Status form	Research Services Coordinator in the Office of Research Services Visit the web site to obtain the names of the Research Services Coordinators, their areas of assignment, campus addresses, and telephone numbers.	Staffing and Compensation Services Division located at 2033 K Street, N.W., Suite 220. (202) 994-9630 (Must be received by SCS prior to or by the proposed start date in the position)
Transferring a GW Student Employee into your department1	Supervisor with the hiring department	Change in Status form (an I-9 receipt need not accompany the form but one should be presented to the Supervisor as proof of eligibility)	GW Career CenterPlease note: Allow 4 to 5 workdays for processing. If the GW Career Center must request a position number from the Budget Office, processing will take up to 5 additional workdays.	Transferring a GW student employee into your department

¹Supervisors should note that if a temporary/wage account employee is transferring to a different department, the new department must obtain the appropriate information from the former department and the former department must also sign the form.

²This form is not required for positions in the Law School.