Assigning Additional Positions

Exempt Regular Employees Assigned to More Than One Position
When it is beneficial to the University, regular employees may be employed in more than one GW position at one time. The position beyond the employee's regular, primary position must be a temporary, short-term appointment. Employment in more than one position at one time requires the consent of each employing department and the approval of the Director of the Staffing and Compensation Services (SCS) Division. If the employee is exempt, the major part of an employee's work must be in the regular exempt position.

back

Nonexempt Employees Assigned to More Than One Position
Supervisors must be aware of the University's overtime pay guidelines for nonexempt employees. If the employee is holding a more than one nonexempt position, the secondary department must obtain the number of hours the employee typically works each workweek from the home department. This information enables both departments to assess whether overtime pay will likely be required. In the case of a temporary employee, the primary and secondary departments must determine whether the employee will exceed the 700-hour limit for temporary positions in a fiscal year.

back

Temporary/Wage Account Employees Assigned to More Than One Position
When it is beneficial to the University, temporary/wage account employees may be employed in more than one position at one time. A temporary position beyond the employee's current primary temporary position requires the consent of each employing department and the approval of the Director of the Department of Compensation Administration.

back

Commencement of Work in a Temporary, Additional Position
The employee may not start working in the additional temporary position until the Request For Employment In More Than One Position form is received and approved by the Department of Compensation Administration.

back

Ending the Additional Position
When the additional, temporary position ends for a regular or temporary employee, the department responsible for the temporary position must complete a Change in Status form to terminate the position and forward the form to HRIS within 2 business days after the position has ended.

back

Workflow for Assigning Temporary, Additional Positions

Task	Initiating Department	Forms to be Forwarded	Receiving Department	After Receiving Department has reviewed, forms forwarded to
Assigning an Additional, Temporary Position in a University Department that is the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	Vice President's Office of the hiring departmenta	Staffing and Compensation Services Division, located at 2033 K Street, N.W., Suite 220. (202) 994-9630.
Assigning an Additional, Temporary Position in a University Department that is the outside of the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	The employee's home department Vice President's Office of the hiring departmenta	Staffing and Compensation Services Division, located at 2033 K Street, N.W., Suite 220. (202) 994-9630
Assigning an Additional, Temporary Position in a Medical Center Department that is the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	Health Affairs Administration Office, located at Ross Hall, #714, 2300 Eye Street, N.W. The telephone number is (202) 994-2137.	Staffing and Compensation Services Division, located at 2033 K Street, N.W., Suite 220. (202) 994-9630
Assigning an Additional, Temporary Position in a Medical Center Department that is outside the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	The employee's home department	1.Health Affairs Administration Office, located at Ross Hall, #714, 2300 Eye Street, N.W. The telephone number is (202) 994-2137. 2. Staffing and Compensation Services Division, located at 2033 K Street, N.W., Suite 220 (202) 994-9630.
Assigning an Additional, Temporary Position Charged to a Research Grant that is the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	Office of Research Services to the attention of the appropriate Research Services Coordinator. Visit its web site to obtain the names of the Research Services Coordinators, their areas of assignment, campus address, and telephone number	Staffing and Compensation Services Division, located at 2033 K Street, N.W., Suite 220. (202) 994-9630
Assigning an Additional Temporary Position Charged to a Research Grant that is outside of the Employee's Home Department	The hiring department	Change in Status form Request for Employment In More Than One Position form	The employee's home department	1. Office of Research Services to the attention of the appropriate Research Services coordinator. Visit its web site to obtain the names of the Research Services Coordinators, their areas of assignment, campus address, and telephone number 2. Staffing and Compensation Services Division, located at 2033 K Street, NW, Suite 220. (202) 994-9630

^aThis form is not required for positions in the Law School.

back