Leaving the University - Involuntary Termination Checklist

For all involuntary terminations, University policy requires that pay for work performed through the termination date be issued within twenty-four hours of termination. Once the termination action has been approved by Employee and Labor Relations:

• Send termination letter to employee, if not at work, by regular and certified mail
• Collect GWorld card, keys, procurement/credit cards, cell phones, laptops, uniforms, other GW equipment and supplies
• Complete Change In Status (CIS) form and forward to Budget Office
  • Include number of accrued annual leave days to be paid or number of annual leave days used but not accrued on CIS
  • Attach a copy of the last month's leave record
  • Attach a pay record for hours worked that have not been paid
• Forward CIS, with Budget signature and leave and pay records, to Employee and Labor Relations by 9:30 am on the day pay is due
• Contact ISS to disable the employee's computer/long distance access (EAS, BANNER, etc.), if applicable
• Make arrangements for the employee to remove personal items from his or her workspace either at the time of termination or after work hours or on the weekend. Supervisor must accompany employee
• If the departing employee had access to any group accounts within the department, change the password to those accounts
• Check future pay/labor reports to ensure that employee's pay has ceased