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Executive Assistant
I. POSITION INFORMATION
| Internal Applicants Only? |
No |
| Position Type: |
Administrative/Professional |
| Posting Number: |
0600673 |
| Working Title: |
Executive Assistant |
| Full-Time/Part-Time: |
Full-Time: |
| Work Schedule: |
9 a.m. to 5 p.m. (Monday thru Friday) |
| Total Hours Per Week: |
40 |
| Pay Grade: |
12 |
| Recruitment Salary/Range: |
$33,000.00 - $36,000.00 |
| Job Open Date: |
08-04-2008 |
| Job Closing Date: |
Open Until Filled |
| Applicant Review Will Commence On: |
08-04-2008 |
II. DEPARTMENT INFORMATION
| Campus Location: |
Foggy Bottom |
| Division: |
Executive Vice President for Academic Affairs (AA) |
| College/School: |
Not Applicable |
| Department: |
AA Gelman Library |
III. JOB VACANCY ANOUNCEMENT
INFORMATION
| Job Summary: |
Work in a dynamic environment, implementing projects to raise funds from alumni, friends, and donors for the Gelman Library System. Gain professional experience through managing office administrative work flow, exercise customer service skills and learn a lot while benefiting the great work of the Gelman Library System. |
| Minimum Qualifications: |
A Bachelor's degree in an appropriate area of specialization and one year of appropriate experience. |
| Desired Qualifications: |
1) One year of responsible business administration experience directly applicable to supervisor's area.
2) Experience using Microsoft Office Computer applications including Word and Excel.
3) Ability to work collaboratively in a team environment.
4) Excellent oral and communication skills.
5) Ability to communicate with a diverse group of customers.
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| Working Conditions: |
The incumbent generally performs job duties in a normal business office environment. This involves working while sitting at a desk for extended periods of time. The job may also include event planning and execution, which requires a significant level of physical activity, including standing, occasional (weekly) walking to various campus locations, as well as public relations work and the ability to work outside regularly scheduled business hours for occasional events and receptions. The incumbent must be able to lift small packages and office supply items that may weigh up to 30 pounds. Additionally, the incumbent may be required to attend meetings in other offices, or deliver and/or retrieve information from other offices around campus.
The ability to operate basic office equipment such as personal computers, duplicating machines, fax machines and standard office telephones may also be required.
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| Special Instructions to Applicants: |
Please submit a cover letter. |
Job Duties
| Function: |
Function Type: |
Percent: |
| Handles confidential information including donor lists and financial gift records and information including the preparation of history, tracking, and accountability reports.
|
Essential |
20 |
| Prepares the weekly gifts reporting illustrating each week's donor activity and conducts regular donor stewardship by sending gift aknowledgement for each donor. |
Essential |
20 |
| Manages all administrative aspects of the Friends of the Libraries program.
|
Essential |
15 |
| Plans, coordinates, and executes Office of Development events (usually for groups of 25 or more), as well as Development Advisory Board meetings and Faculty Authors events.
|
Essential |
10 |
| Manages the Memorial Bookplate program. |
Essential |
10 |
| Prepares documentation for gifts and correspondence received in the Development office to ensure appropriate recording and tax receipts. |
Essential |
5 |
| Coordinates and administers the preparation, reproduction, and distribution of event packages and materials. |
Essential |
5 |
| Prepares and reviews directed memoranda and correspondence including correspondence on behalf of the Director or the Associate University Librarian for Administration, Development and Human Resources (AUL).
|
Essential |
5 |
| Prepares and maintains Director's expenses accounting including requests for reimbursements. |
Essential |
5 |
Posting Specific Questions
|
How did you hear about this employment
opportunity? |
| What type of customer service experience do you have?
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| What is an example of work or an activity you completed that required you to handle confidential information? |
| What are your interests as they relate to fundraising and/or libraries?
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To apply for this position, please submit your resume, cover letter, and salary history via the online application module for The George Washington University Staffing and Compensation Services Human Resource Services. In your cover letter, indicate the position you are applying for with the posting number listed to each job title. Apply Online: http://www.gwu.jobs
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