Last Modified: Thursday, July, 24, 2008, 12:45 PM, EST |
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Electronic Surplus Procedures
Electronic surplus that cannot be reallocated within the university can be properly handled in one of the following ways:
Recycling of Electronic Items
If you have electronic equipment that you do not want, or that no longer has any value, it can be disposed of through the University's Electronic Equipment Recycling Program.
Steps for Recycling:
- All electronic equipment that contains sensitive data or software owned by the University, such as personal computers and laptops, must be reformatted to remove all information. Contact the ISS Help Desk (202) 994-5530 to have the equipment evaluated for confidential data or reuse in the university.
- After the equipment is evaluated by ISS, log on Facilities Management’s Fix It Website at https://my.gwu.edu/mod/fixit and fill out a work request. State the number of electronic items to be e-cycled along with the building and room number where they are to be picked up. Indicate that the items need to be delivered to the Support Building at 2025 F Street NW #104, attn: Marc Shirley. Facilities Management will forward your request to the Transportation Department to have the items picked up.
- If any of the items have a GW Asset Tag affixed to them, Complete a Change in Fixed Asset Status Form for each piece of equipment. Return completed forms to Daniel MacGregor, Director of Accounting & Financial Operations, Comptroller's Office at (703) 726-4404 (fax) or dmacgreg@gwu.edu.
Sale or Donation of Electronic Items
Electronic equipment may be sold to parties outside of the University, or donated to tax-exempt, educational, research, charitable, 501 C3 organizations.
Steps of Sale or Donation:
- All electronic equipment that contains sensitive data or software owned by the University, such as personal computers and laptops, must be reformatted to remove all information. Contact the ISS Help Desk (202) 994-5530 to have the equipment evaluated for confidential data or reuse in the university.
- After the equipment is evaluated by ISS, ISS will contact Marc Shirley, Manager of Materials Management, Supply Chain Organization at (202) 994-7203 or mshirley@gwu.edu to report all surplus property with a unit value greater than $500, and all surplus property containing hazardous materials.
- Complete a Bill of Sale Form and a Change in Fixed Asset Status Form. If any item has a GW Fixed Asset Tag affixed to it, a Release and Waiver Form will need to be completed as well. Return completed forms to Daniel MaGregor, Director of Accounting & Financial Operations, Comptroller's Office at (703) 726-4405 (fax) or dmacgreg@gwu.edu and to Marc Shirley, Manager of Materials Management, Procurement Department at (202) 994-0660 (fax) or mshirley@gwu.edu.
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