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Grant Program

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Grant Program – FY13

Mission: To provide funding to support specific programs sponsored by the constituent alumni organizations of the George Washington Alumni Association (GWAA), and other GW-affiliated alumni organizations whose work is consistent with the overall mission of the GWAA.

Grant Application Review Committee and Process:
Each organization requesting funds must submit a proposal to the GWAA Grant Application Review Committee. The Grant Application Review Committee will consist of the GWAA President, the GWAA Treasurer, and the GWAA Vice President for Programs. The Associate Vice President of Alumni Relations and Development, or their designee, will serve on the committee in an ex-officio capacity.

The following criteria will be used in considering funding requests:

  • Effectiveness in reaching out to the broadest cross-section of alumni, or in reaching a strategically targeted segment of the alumni body;
  • Degree to which there is collaboration with other alumni organizations/programs;
  • Degree to which current students are part of the programming;
  • Degree to which GWAA funds are supplemented by university and/or outside funds; and
  • Extent to which the Dean of the school-based alumni association, or similar university administrator, was consulted and/or supports the funding request.

Grant Application Process
Each alumni organization must submit a proposal to the GWAA Grant Application Review Committee.

More than one programming event/activity can be included in these proposals. No GWAA grant shall exceed $2,500; and no constituent alumni organization shall receive more than $5,000 in grants in any fiscal year. All events must occur on or before June 1 of the current fiscal year.

To apply for a GWAA Grant, applicants must use the online grant application form.

Applicants will receive notification from the Grant Program regarding the status of their application.  If approved, the notification will also include details regarding requirements for receiving a GWAA grant, including submitting the required Follow-Up Form and Grant Reimbursement Request Form, as well requirements for publicizing your event.

Grant Reimbursement Process (through Alumni House) 
All approved events must have a minimum of 10 alumni in attendance in order to receive the full allocation.  In order for Alumni House to process grant payments in a timely manner, grant recipients must:

  • Submit the Follow-Up Form, marketing materials, and the event attendance list to gwgrants@gwu.edu within 3 days of the event. All marketing materials (both print and electronic/online items) should be submitted and the attendance list must include name, school, year, and email address for attendees;
  • Submit the Grant Reimbursement Request Form along with the original invoices/receipts no later than 3 weeks from the date of your event; and 
  • Proof of payment (e.g. credit card/bank statement, university BPR, etc. showing the expenditures incurred).

Failure to adhere to the above timeline may result in loss of grant and/or impact future grant requests.

All questions should be submitted to gwgrants@gwu.edu. The Associate Director of Clubs & Groups will notify the committee, and distribute the proposal, via e-mail, to the respective members of the committee. The committee will make a decision no later than 14 business days after the original submission.